Executive Assistant, Financial Services

Universities Canada; Ottawa; Hybrid; CAD 58,000 - 68,000; Full time

Job summary

Universities Canada is seeking an Executive Assistant to manage key financial and administrative responsibilities with a high level of confidentiality. The successful candidate will draft financial documents and support the Chief Financial Officer, while enjoying a hybrid work model and a comprehensive benefits package.

Benefits

Four weeks of vacation

Attractive pension plan

Group insurance

Free gym membership

Scholarships for children of employees

Qualifications

• Minimum 3-4 years of relevant experience required.
• Project management experience is an asset.
• Experience with CRM or other databases is also an asset.

Responsibilities

• Manage the annual planning and financial cycle calendar.
• Draft and distribute financial documents.
• Provide administrative support to the Chief Financial Officer.

Skills

Bilingualism

Attention to detail

Organizational skills

Discretion and tact

Education

College degree in administration or related discipline

Tools

MS Excel

MS Word

CRM or database

Job description

Starting at $58,452 depending on experience

Universities Canada is the voice of Canadian universities, at home and abroad. We are a membership organization providing universities with a unified voice for higher education, research and innovation. Universities Canada advances the mission of our member institutions to transform lives, strengthen communities and find solutions to the most pressing challenges facing our world.

We are currently recruiting an Executive Assistant to perform a range of financial and administrative responsibilities that require a high level of confidentiality, judgment and initiative. Key duties include drafting and distributing financial documents and communications, managing the annual planning and financial cycle calendar, maintaining data in the CRM database and coordinating committee meetings. In addition, the incumbent will provide administrative support to the Chief Financial Officer, including managing the schedule and logistics of meetings and liaising with internal and external stakeholders.

If you are right for this opportunity, you will possess the education and experience listed below:

Education and experience

• A college degree in administration, office management or in a related discipline.
• A minimum of three to four years of relevant experience.
• Project management experience, an asset.
• Experience working with CRM or other database, an asset.

Abilities/Qualities

• Ability to work in a fast-paced environment with competing deadlines and demands.
• Proficiency with use of MS suite including Excel and Word.
• Ability to handle highly complex and confidential materials with discretion and tact.
• Attention to details, accuracy and completeness.
• Bilingualism essential including strong English writing skills.
• Excellent organizational skills.

The position is based in Ottawa. Universities Canada has adopted a hybrid work model where employees are expected to work in the office a minimum of two days per week.

The hiring salary range for this position is from $58,452 depending on experience. Candidates who do not meet all of the position requirements may be considered in an underfill capacity, in which case the candidate would be hired at a lower level than the position level.

Universities Canada is a National Capital Region Top Employer. We offer a comprehensive benefit package which includes four weeks of vacation, an attractive pension plan, group insurance, free gym membership and scholarships for children of our employees.

Interested candidates are asked to submit their curriculum vitae and a cover letter to the human resources service via email by July 4, 2025.

To learn more about us, visit us at www.univcan.ca or find us on social media.

While all responses will be appreciated and handled in strictest confidence, only those being considered for interviews will be acknowledged.

Universities Canada promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Indigenous peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions. Universities Canada provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

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