Executive Assistant

International Development Research Centre; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Join the International Development Research Centre as an Executive Assistant, where you'll support the Global Health Program Director through effective organizational skills and proactive management. With a focus on diversity and inclusion, IDRC values candidates who align with their mission of making impactful contributions to international development. This hybrid position requires strong administrative skills, fluency in both French and English, and a commitment to fostering collaborative relationships to achieve excellence in a diverse working environment.

Qualifications

• Minimum of 5 years experience in administrative support in a senior's office.
• Ability to prepare high-quality briefing notes.
• Strong resourcefulness and dependability.

Responsibilities

• Coordinate daily activities of the Global Health Program Director.
• Manage the Director’s calendar and prepare materials for meetings.
• Liaise with stakeholders and screen correspondence.

Skills

Proficiency in French

Proficiency in English

Communication Skills

Interpersonal Skills

Organizational Skills

Initiative

Education

Community College Diploma in Office Administration

Job description

If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative activities for a senior manager’s office, the International Development Research Centre (IDRC) is the place for you!

IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the world’s most critical challenges. Guided by the values of respect, accountability and intention, IDRC fosters collaboration to create meaningful and inclusive change. Please visit our website to learn more about our work: What We Do

Come join our team and help us build a more sustainable and inclusive world!

Our employment opportunity of the moment: Executive Assistant

Location: Ottawa, Canada (Hybrid Mode*)

Step into the opportunity:

As the Executive Assistant, you will be joining an organization that values and models diversity, inclusion and equity while being responsible for:

• Coordinating the daily activities of the Global Health Program Director and prioritizing the incoming flow of work.
• Managing the Director’s calendar by scheduling meetings, arranging travel, and ensuring all relevant materials are prepared in advance.
• Ensuring the smooth and efficient functioning of the Director’s Office through proactive administrative and operational support.
• Preparing briefing notes for the executive office, including gathering and coordinating input from relevant team members as needed.
• Liaising with internal and external stakeholders, screening correspondence and analyzing information required for a response.

For more details on the primary duties and responsibilities, view Job Details.

Take a minute to see if your profile fits IDRC: You Have:

• Two years community college diploma in office administration or equivalent.
• Proficiency in both French and English (reading, writing, and speaking).
• A minimum of 5 years of experience in providing administrative and operational support in a senior manager’s office.
• An in-depth and demonstrably advanced ability to prepare high-quality briefing notes by synthesizing input from various resources to support effective decision-making.
• Knowledge of and/or interest in the Centre’s mission and work in international development.

You Are:

• Aligned with the IDRC’s culture and value statements: At IDRC we are respectful, intentional and accountable.
• An excellent communicator with great interpersonal skills, tact, diplomacy, and discretion.
• A person who takes initiative in their daily work, shows a heightened sense of responsibility, and has a history of excellence in completing work-related tasks in a timely manner.
• Highly motivated and competent in planning, organizing and coordinating daily activities while paying close attention to details.
• Resourceful and dependable, able to work under pressure and meet deadlines while juggling competing priorities.
• A team player and service-oriented with great initiative and sound judgment.
• Qualified to establish, manage, and monitor relationships with diverse and experienced stakeholders.

If this sounds like the right fit, we’d love to hear from you.

Additional Information:

• * Hybrid Mode: The Centre provides a hybrid work environment, and your presence at the office is governed by the teleworking policy.
• As a result of this process, the Centre may establish a pool of pre-qualified candidates for future permanent and term opportunities requiring the same competencies.

Your next chapter begins here. Let’s shape a brighter, more inclusive future together.