Executive Assistant

G R Baird Financial Group; Ottawa; On-site; CAD 50,000 - 80,000; Full time

Job summary

Ein dynamisches Unternehmen sucht einen erfahrenen Executive Assistant, der das Führungsteam unterstützt und sich auf die Verwaltung kanadischer Gruppenleistungen konzentriert. In dieser Rolle sind Sie für die Bereitstellung von administrativer Unterstützung, die Verwaltung von Mitarbeiterleistungen und die Einhaltung von Vorschriften verantwortlich. Mit einem starken Fokus auf Organisation und Kommunikation werden Sie als Schlüsselressource für die Verwaltung von Programmen zur Mitarbeiterunterstützung fungieren. Wenn Sie eine proaktive und detailorientierte Person sind, die in einem kollaborativen Umfeld arbeiten möchte, freuen wir uns auf Ihre Bewerbung!

Benefits

Wettbewerbsfähiges Gehalt

Karrierewachstum

Professionelle Entwicklung

Dynamisches Arbeitsumfeld

Qualifications

• Mindestens 3-5 Jahre Erfahrung in der administrativen Unterstützung.
• Mindestens 1-2 Jahre Erfahrung in der Verwaltung von Gruppenleistungen in Kanada.

Responsibilities

• Bereitstellung von administrativer Unterstützung für Führungskräfte.
• Verwaltung und Koordination von Mitarbeitergruppenleistungen.

Skills

Kenntnisse in kanadischen Gruppenleistungen

Organisationsfähigkeiten

Kommunikationsfähigkeiten

Vertraulichkeit und Integrität

Fähigkeit zur Priorisierung von Aufgaben

Bilingual (Englisch/Französisch)

Education

Bachelor-Abschluss oder gleichwertige Erfahrung

Tools

HRIS-Systeme

Software zur Verwaltung von Leistungen

Job description

We are seeking a highly organized and experienced Executive Assistant to support our executive team

with administrative tasks, with a strong focus on the administration of Canadian group benefit plans.

The ideal candidate will possess a comprehensive understanding of group benefits in Canada, such as

health, dental, vision, life insurance, and retirement plans, along with advanced administrative

skills. This position requires someone who can seamlessly manage the day‐to‐day support of senior

leadership

while also being a key resource for the administration of employee benefits programs.

Key Responsibilities:

Provide high‐level administrative support to executives, including managing calendars,

scheduling meetings, arranging travel, and handling correspondence.

Administer and coordinate employee group benefit plans for a number of group clients in

Canada, including health, dental, vision, life insurance, disability, and retirement benefits (e.g.,

Liaise with insurance providers, benefit vendors, and third‐party administrators to

ensure the smooth administration and communication of benefit plans.

Ensure compliance with Canadian federal and provincial regulations related to benefits,

such as the Canada Labour Code, Employment Insurance (EI), and the Canada Pension Plan (CPP).

Manage employee benefit enrollments, life event changes, and plan updates, ensuring

employees receive timely and accurate information regarding their benefits.

Coordinate and communicate details of the annual benefits open enrollment period,

including preparing materials, answering questions, and guiding employees through plan options.

Maintain benefit‐related records, ensuring accuracy and compliance with privacy laws,

including the Personal Information Protection and Electronic Documents Act (PIPEDA).

Provide ongoing support to employees regarding benefits questions, claim issues, and

general inquiries, with a focus on customer service.

Assist with the creation of benefits communication materials, such as newsletters, memos,

and benefit guides.

Assist HR and finance teams with benefits‐related budgeting, reporting, and analysis,

including preparing data for annual renewals.

Handle ad hoc projects as needed, including policy updates, employee engagement

initiatives, and process improvements related to benefits administration.

Experience: Minimum of 3‐5 years of administrative experience, with at least 1‐2 years of

experience in group benefits administration in Canada.

Education: Bachelor’s degree or equivalent experience preferred.

Skills:

Strong knowledge of Canadian group benefit plans (health, dental, vision, life insurance,

disability, RRSPs, etc.) and applicable regulations.

Familiarity with Canadian employment laws and regulations, including Employment

Insurance (EI), Canada Pension Plan (CPP), and applicable provincial legislation.

Strong organizational skills and attention to detail.

Excellent communication skills, both written and verbal.

Ability to prioritize tasks and manage multiple projects effectively in a fast‐paced environment.

Discretion and ability to handle confidential employee information with integrity and

professionalism.

Experience with HRIS systems and benefits management software is a plus.

Certification in Benefits Administration (e.g., CEBS, GBA, or similar) is a plus.

Previous experience supporting C‐level executives or senior leadership teams in afast‐paced environment.

Bilingual (English/French) is an asset, especially in organizations operating in bilingual

regions of Canada.

Why Join Us:

Competitive salary and benefits package tailored to the Canadian market.

Opportunities for career growth and professional development.

A dynamic, collaborative, and supportive work environment.

If you are a proactive, organized, and experienced professional with a strong background in Canadian

benefits administration, we would love to hear from you!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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