Executive Assistant

Canadian Tire; Old Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to provide top-tier support to C-suite executives. This role demands a high-energy professional with exceptional organizational skills and a polished demeanor. You will thrive in a fast-paced environment, managing complex schedules, coordinating meetings, and ensuring smooth operations. With a commitment to innovation and growth, this company offers competitive salaries, comprehensive benefits, and a vibrant workplace culture that values diversity and inclusion. If you are a self-starter who takes pride in supporting executive leadership, this opportunity is perfect for you.

Benefits

Competitive Salaries

Store Discounts

Learning Opportunities

Profit Sharing

Comprehensive Benefits

Mental Health Support

Retirement Programs

Qualifications

• 5+ years of experience supporting C-suite executives.
• Advanced knowledge of Microsoft Office and Adobe Suite.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Executive Vice President and CFO.
• Manage calendars, meetings, travel arrangements, and budgets.
• Coordinate team events and onboarding processes.

Skills

Administrative Support

Organizational Skills

Communication Skills

Microsoft Office Suite

Discretion and Confidentiality

Relationship Building

Time Management

Education

Bachelor's Degree

Tools

Adobe Suite

Hyperion

PeopleSoft

Concur

SmartView

Job description

The job description is comprehensive and well-structured, but it can be improved for clarity and readability by organizing responsibilities and requirements more distinctly and removing some repetitive phrases. Here is a refined version:

What you'll do

The Executive Assistant will provide administrative, managerial, and organizational support to the Executive Vice President and Chief Financial Officer (CFO), as well as assist other executives and their assistants as needed. The ideal candidate will be a high-energy, experienced professional with a polished demeanor, business maturity, and discretion. This role is perfect for a self-starter who takes pride in supporting the C-suite, coordinating key events, and representing the office professionally.

• Proven track record in an administrative role
• High professionalism, business maturity, good judgment, and discretion
• Strong organizational skills with attention to detail and accuracy
• Ability to thrive in a fast-paced environment and adapt to changing priorities
• Maintain confidentiality on sensitive matters
• Positive attitude and pride in contributing to team support
• Manage calendar, meetings (including A/V setup and catering), guest arrangements, expense reports, travel, filing systems, and supplies
• Coordinate with the SVP’s office to meet deadlines and produce high-quality reports
• Organize quarterly business reviews and annual planning meetings
• Schedule and prepare agendas and materials for team meetings
• Create and monitor team budgets, process invoices, and track expenses
• Support onboarding and offboarding of employees
• Plan and coordinate team events
• Manage high-level calendar priorities and email triage
• Coordinate complex schedules and travel itineraries
• Handle ad hoc projects and other duties as assigned

What you bring

• 5+ years supporting C-suite executives in a fast-paced or professional environment
• Advanced knowledge of Adobe and Microsoft Office Suite (PowerPoint expertise preferred); familiarity with Hyperion, PeopleSoft, Concur, and SmartView is a plus
• Excellent written and verbal communication skills
• High level of independence, initiative, and reliability
• Ability to manage multiple tasks, exercise sound judgment, and anticipate needs
• Strong relationship-building skills within an organization
• Positive attitude, resilience under pressure, and minimal supervision
• Professional demeanor with executive presence, tact, and political savvy
• Willingness to monitor emails occasionally outside of regular hours

About Us

Canadian Tire Corporation, Limited (“CTC”), is one of Canada’s most admired companies, with over 90 owned brands, 1,700 retail locations, and extensive e-commerce and financial services. We invest in innovation, talent, and growth to serve our customers better. We offer competitive salaries, store discounts, learning opportunities, profit sharing, and comprehensive benefits, including mental health support and retirement programs.

Our Commitment to Diversity, Inclusion, and Belonging

We foster an inclusive environment where diversity and equity are prioritized. We welcome candidates from all backgrounds and are committed to providing accommodations throughout the application process. Join us in making life in Canada better through our core values of innovation, outcomes, inclusion, collaboration, and personal responsibility.