Executive Assistant

Squamish Nation; North Vancouver; On-site; CAD 62,000 - 88,000; Full time

Job summary

Join the Squamish Nation as an Administrative Support / Executive Assistant, where you will support the Emergency Services Team and the Member Services Director. This role involves managing projects, conducting research, and ensuring smooth daily operations while upholding community-centered values. With a competitive salary and a commitment to professional growth, this position is ideal for detail-oriented individuals passionate about making a difference.

Benefits

Extended medical and dental

Pension matching

Professional development budget

Qualifications

• Experience in administration, policy, or project management.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Support Director in daily operations and manage calendar.
• Coordinate meetings and prepare agendas.
• Compile reports on services and expenditures.

Skills

Organization

Communication

Data Analysis

Interpersonal Skills

Education

Education in administration, policy, project management, or related field

Tools

Microsoft Office Suite

Job description

Be Part of Something Meaningful!

Are you a proactive professional with a gift for organization, communication, and supporting leadership in fast-paced environments? The Squamish Nation's Ts’ixwts’ixwnítway Member Services is seeking a detail-oriented Administrative Support / Executive Assistant to support the Emergency Services Team and act as Executive Assistant to the Member Services Director. You’ll help manage projects, conduct research, write reports and grants, and keep daily operations running smoothly, all while supporting community-centered services.

What You’ll Do

• Support the Director in daily operations, including managing their calendar and scheduling meetings.
• Coordinate and attend meetings : prepare agendas, book rooms, take and distribute detailed meeting minutes.
• Provide administrative support to the Senior Manager and assist Intake and Outreach when needed.
• Maintain filing systems and monitor the Director’s paperwork and project deadlines.
• Prepare materials including briefing notes, council resolutions, presentation slide decks, pamphlets, and flyers.
• Organize and schedule recurring department meetings, including 1 : 1 check-ins and monthly team meetings.
• Assist with invoice processing, cheque requests, and expense tracking.
• Collect, manage, and analyze both qualitative and quantitative data for Emergency Services.
• Compile monthly, quarterly, and annual reports on services provided, expenditures, and program access.
• Support policy research, including development and revision of procedures and forms.
• Consult with Nation members, the Member Services team, external partners, and internal departments.

What We’re Looking For

• A combination of education and experience in administration, policy, project management, or related field.
• Strong organizational and time-management skills with high attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication skills, including experience writing reports and grants.
• Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
• Experience with data collection, evaluation, and analysis is a strong asset.
• Graphic design or communication material development is an asset (pamphlets, slide decks, etc.).
• Strong interpersonal skills and the ability to work collaboratively across departments.
• Cultural awareness and deep respect for Sḵwx̱wú7mesh Úxwumixw values, language, and traditions.

Why Work With Us

• Professional Growth – We invest in our people with training, mentorship, and career development
• Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community / peoples), snew̓íyelh ( guiding through teachings), wenáxws (respect) and inclusivity.

As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.

Salary : $62,500 - $87,500

Candidates are typically offered compensation between the beginning to the midpoint of the range. Weare committed to providing a fair and equitable package that reflects the value an individual brings to the organization.

Benefits : We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.

Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose

• Please note selected candidates will be required to complete background checks. If you have concerns regarding any incidents that will be reported on your Criminal Record Check, please let us know in advance to ensure we can work together on a plan that works for the nation and you as the applicant

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