Executive Assistant

G2S2 Capital Inc.; Montreal; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to provide top-tier administrative support to senior executives in their Montreal office. This pivotal role involves managing schedules, coordinating meetings, and ensuring seamless communication between executives and stakeholders. The ideal candidate will bring over 8 years of experience in administrative roles, particularly within the real estate or finance sectors, and possess exceptional communication skills in both French and English. Join a dynamic team where your contributions will drive efficiency and support strategic initiatives within the organization.

Qualifications

• 8+ years of administrative support experience in real estate or finance.
• Strong communication skills in French and English, both written and verbal.

Responsibilities

• Support senior executives with their agenda and correspondence.
• Coordinate logistics for meetings and manage travel itineraries.
• Maintain organized filing systems and handle confidential information.

Skills

Organizational Skills

Time Management

Communication Skills

Discretion

Interpersonal Skills

Attention to Detail

Proactivity

Education

University Degree

College (CEGEP) or Equivalent Experience

Tools

Microsoft Office Suite

Job description

G2S2 Capital Inc. is a family-owned private investment company dedicated to delivering exceptional value through strategic investments. With a focus on long-term growth and sustainability, we leverage our expertise and resources to unlock the potential of businesses and create lasting value for our stakeholders.

Currently, we are searching for an Executive Assistant to join our Montreal Team.

As the Executive Assistant, you will provide high-level administrative and operational support to specific family members located in the Montreal office and work closely with the Sr Executive Assistant to the Executive Chairman.

Key Responsibilities

1. Support the senior executives managing their agenda, mail, and other correspondences.
2. Coordinate logistics for meetings, appointments, events, and ensure all necessary materials are prepared in advance.
3. Schedule/reserve flights, hotels, transportation, restaurants, managing travel itineraries, and handling travel-related expenses.
4. Prepare and draft reports, spreadsheets and correspondence with minimal supervision.
5. Processing and tracking expenses, preparing expense reports, and ensuring accurate reimbursement.
6. Maintaining follow-up systems to ensure replies are prepared and sent out within a designated time frame.
7. Acting as a gatekeeper, point of contact and liaison between the executives and stakeholders.
8. Help track progress on ongoing initiatives and deadlines to ensure timely completion.
9. Maintain accurate and organized filing systems, including sensitive and confidential information.
10. Assist Sr Executive Assistant when needed and be a back-up when Sr. Executive Assistant is absent.
11. Ensure all correspondence and documents are handled with discretion and in line with company policies.
12. Perform any additional administrative tasks or ad-hoc duties that may arise in the Executive office.

Key Requirements

1. University degree or College (CEGEP) or equivalent experience in business administration or a related field.
2. At least 8 years of administrative support experience ideally in a real estate and/or finance environment.
3. Experienced in working with and providing administrative support to senior executives.
4. Exceptional organizational and time-management skills with the ability to manage multiple and competing priorities.
5. Strong communication skills in French and English, both written and verbal.
6. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
7. Ability to work with discretion and handle confidential information.
8. Attention to detail with a focus on accuracy.
9. Proactive, adaptable, and able to anticipate the needs of the Executives.
10. A positive attitude, strong work ethic, and the ability to work under pressure.
11. Proven track record of successful team collaboration.
12. Strong interpersonal skills.
13. Language required: French and English.

If this sounds like a role suited for you, please submit your resume.

While we greatly appreciate all applicants, only those selected for an interview will be contacted.