Executive Assistant

Iris Software; Montreal; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to join their team. This role involves supporting executives through effective time management, organizational skills, and proactive problem-solving. You'll coordinate meetings, manage travel, and assist with client engagement while contributing to a culture of inclusiveness and continuous learning. The company offers a competitive Total Rewards package, including health coverage and opportunities for skill development. If you're passionate about providing exceptional support and thrive in a fast-paced environment, this position is perfect for you.

Benefits

Comprehensive health coverage

Defined contribution pension plan

Generous vacation policy

Paid days off

Personal days

Opportunities for skill development

Support from colleagues

Qualifications

• Post-secondary education or relevant experience required.
• Proficiency in Microsoft Office and ability to learn new tools.

Responsibilities

• Support client engagement management and maintain accurate data.
• Coordinate meetings and manage travel arrangements.

Skills

Time Management

Organizational Skills

Problem-solving

Communication Skills

Customer Service

Multitasking

Adaptability

Education

Post-secondary education

Relevant experience

Tools

Microsoft Office

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of yourself. We’re counting on your voice and perspective to help EY improve and to build a better working world for all.

The opportunity

We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs supporting our Partners and is a key part of our Core Business Services team. We maintain our organization’s strength by delivering exceptional service, supporting EY’s growth and profitability, aligned with our vision of building a better working world.

Our EAs are driven administrative professionals who enjoy collaborating with colleagues and understanding and anticipating needs to exceed expectations. Your key responsibilities may include:

Business support

1. Engagement maintenance: Support client engagement management, including tracking and reporting time & expenses, running reports, maintaining accurate client and contact data, and supporting the billing process.
2. Document management: Use firm branding standards to create and format letters, proposals, presentations, and reports using various Microsoft tools.
3. Meetings & events: Coordinate virtual and in-person meetings and small events; liaise with teams for larger events; manage travel arrangements; and independently handle multiple calendars.

Teamwork

• Participate in meetings and learning events, engage in team initiatives and projects, and provide backup support for colleagues.

Skills and attributes for success

• Outstanding time management and organizational skills in a fast-paced environment.
• Ability to prioritize and meet multiple or unexpected deadlines.
• Strategic thinking, problem-solving, and anticipation of executive needs.
• Flexibility and proactive follow-through on changing priorities.
• Strong team contribution and relationship development skills.
• Sound judgment regarding confidential matters.
• Ability to multitask, learn quickly, and adapt to change.
• Enthusiasm for new technology, processes, and continuous learning.

Minimum qualifications

• Post-secondary education and/or relevant experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and ability to learn customized software/tools.
• Excellent customer service, communication skills, and team orientation.
• Fluency in French and English, both spoken and written, is required.

What we offer

Our Total Rewards package supports a high-performance culture where everyone can achieve their potential and contribute to building a better working world. It includes competitive compensation, comprehensive health coverage, a defined contribution pension plan, generous vacation policy, paid days off, statutory holidays, personal days, and programs supporting well-being. We also provide:

• Support, coaching, and feedback from engaging colleagues.
• Opportunities for skill development and career progression.
• Flexibility to manage your role effectively.

Diversity and Inclusion at EY

We value diversity and inclusiveness, fostering an environment where differences are celebrated, policies are equitable, and everyone feels a sense of belonging. We are committed to advancing gender equity, supporting the LGBTQ+ community, promoting neuroinclusion and accessibility, and amplifying Indigenous voices. Our diverse backgrounds and perspectives help us innovate and succeed. When people can be their authentic selves at work, they perform at their best and help us build a better working world.

EY | Building a better working world

EY aims to create long-term value for clients, people, and society, building trust in capital markets. Enabled by data and technology, our diverse teams in over 150 countries provide assurance, help clients grow, transform, and operate. We work across assurance, consulting, law, strategy, tax, and transactions, asking better questions to find innovative solutions to complex issues.