Executive Assistant

ADP; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in cloud-based human capital management is seeking a Senior Administrative Support professional in Mississauga. The role involves managing executive calendars, organizing documentation, and supporting office operations. Ideal candidates will have extensive experience in administrative roles, strong communication skills, and proficiency in Microsoft Office. This position offers a dynamic work environment with opportunities for growth and development.

Benefits

Ongoing training and development opportunities

Tuition reimbursement program

Flexible work-life balance

Support for mental health and well-being

Qualifications

• 4+ years supporting C-level executives.
• 6+ years in similar environments.
• Proficient in productivity tools.

Responsibilities

• Manage executive calendars and schedule meetings.
• Organize documentation and follow-up actions.
• Plan and coordinate events and activities.

Skills

Organizational Skills

Communication

Problem-Solving

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Webex

Job description

ADP is hiring a Senior Administrative Support professional. In this position, you'll combine your positive attitude, superb organizational skills and deep understanding of ADP to ensure the smooth functioning of activities and processes in support of one or more executives.

We strive for every interaction to be driven by our CORE values : Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, -and Social Responsibility.

Responsibilities Include

• Perform confidential clerical and administrative duties, ensuring efficient office operations.
• Proactively manage executive calendars, including scheduling, conflict resolution, and meeting confirmations.
• Organize and maintain documentation, initiating follow-up actions as necessary.
• Ensure office cleanliness, organization, and up-to-date content in shared spaces.
• Conduct independent research to resolve inquiries, seeking assistance when needed.
• Plan and coordinate large in-office and off-site events and activities.
• Compile, analyze, and summarize information for presentations.
• Communicate new policies and procedures effectively.
• Gather information as directed and coordinate off-site meetings and events.
• Manage inventory of branded merchandise and office supplies, ensuring orderly maintenance and timely reorders.
• Support management and department staff as requested.
• Organize correspondence and facilitate interdepartmental coordination.

Required Skills & Experience

• 4+ years of experience supporting C-level executives, with a strong background in administrative roles.
• 6+ years of experience in similar environments, adept at collaborating with senior leaders.
• Excellent verbal and written communication skills.
• Proficient in productivity tools, including Webex.
• Ability to thrive in fast-paced settings while managing multiple priorities. - Skilled in developing and documenting processes.
• Strong organizational and multitasking abilities, with a focus on meeting deadlines.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Capable of producing high-quality reports and presentations.
• Proven ability to work independently and as part of a team, managing confidential matters with discretion.
• Assertive, creative, and innovative problem-solver with solid decision-making skills.
• Familiarity with departmental operations and company procedures.

Education

• High school diploma or equivalent required; some college courses or specialized secretarial training preferred.

You'll Love Working Here Because You Can

• Focus on your mental health and well-being. We take care of one another and offer support for your well-being… because healthy associates are happy ones.
• Join a company committed to giving back and generating a lasting, positive impact upon the communities in which we work and live.
• Knowledge to help you grow. Ongoing training and development opportunities and a tuition reimbursement program, for even the most insatiable learner.
• Create. Innovate. Problem-solve. Shape the future of work with people you like.
• Balance work and personal time. Flexibility to integrate work more easily in your everyday life.
• Go Global. With operations around the world, exciting new networking opportunities abound.
• Belong by joining one of ten Business Resource Groups to connect globally with networks and allies who share common interests and experiences.

If you’ve made it down this far, we must ask : What are you waiting for? Apply now!

A little about ADP : We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP : ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including : race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP : ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https : / / jobs.adp.com / life-at-adp / to learn more about ADP’s culture and our full set of values.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Software Development, Financial Services, and Human Resources Services

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Executive Assistant • Mississauga, Peel Region, Canada