Executive Assistant

Scotiabank; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Diversity and Inclusivity programs

Tuition assistance

Flexible vacation and sick days

Community engagement opportunities

Job summary

A leading financial institution in Toronto is seeking an Executive Assistant to provide high-level administrative support for multiple executives. The ideal candidate will have 2-3 years of experience in a similar role, with skills in calendar management and travel coordination. This position offers a diverse and inclusive environment, competitive benefits, and personal development opportunities. Join a purpose-driven team committed to results and fostering client relationships.

Qualifications

• 2-3 years of experience as an Executive Assistant supporting senior leadership.
• Ability to manage complex calendars and prioritize meetings effectively.
• Experience in coordinating travel arrangements.

Responsibilities

• Provide high-level administrative support to executives.
• Gather and analyze information for executive use.
• Manage office budgets and monitor expenditures.

Skills

Executive Assistant experience

Calendar management

Travel arrangements coordination

Personable and engaging presence

Adaptability

Job description

Requisition ID: 251706

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As the Executive Assistant, you will contribute to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. You will ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

In this role, you will:

• Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people.
• Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Perform tasks using independent judgment and discretion; e.g, preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

Do you have the skills that will enable you to succeed in this role?

• 2–3 years of Executive Assistant experience, ideally supporting senior leadership or managing multiple leaders simultaneously.
• Experience managing complex calendars, including prioritizing meetings, resolving scheduling conflicts, and proactively anticipating leaders’ needs.
• Experience coordinating travel arrangements, including booking flights, accommodations, transportation, and managing itinerary updates or changes.
• High ‑ energy, personable, and engaging presence with the ability to thrive in a fast ‑ paced, highly collaborative environment and build strong, positive relationships across teams.
• Adaptable and quick to learn, with the initiative to understand new systems, processes, and ways of working.

What’s in it for you?

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias‑free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove, and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.
• Upskilling through online courses, cross‑functional development opportunities, and tuition assistance.
• Competitive Rewards program including bonus, flexible vacation, personal, sick days, and benefits will start on day one.
• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.