Executive Assistant

WSP USA; Kitchener; Hybrid; CAD 71,000 - 97,000; Full time

Job summary

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area. This role sits at the heart of executive operations, coordinating calendars, travel, meetings, and strategic initiatives to enable senior leaders to focus on the business.

You’ll thrive in a fast-paced environment, demonstrating judgment and building relationships across the organization.

Qualifications

• Post-secondary education in Business Administration or related field is considered an asset.
• Ten (10)+ years of administrative experience within a large, complex organization is expected.
• More than five years supporting senior executives or executive leadership teams is preferred.
• Experience supporting leaders in a professional services environment is considered an asset.
• Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint.
• Strong presentation, document preparation, and reporting capabilities.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to high-quality work.
• Excellent interpersonal and communication skills with senior stakeholders.
• Discretion and professionalism when handling confidential information.
• Resourceful, proactive, and able to work independently with minimal supervision.
• Experience with Oracle or other ERP systems is considered an asset.
• Bilingualism in English and French is considered an asset.

Responsibilities

• Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members.
• Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests.
• Coordinate domestic and international travel arrangements, accommodations, and logistics.
• Prepare and process expense reports and related documentation.
• Organize and support executive meetings, leadership events, and strategic initiatives.
• Draft, coordinate, and distribute communications on behalf of executive leaders.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Capture meeting notes, track action items, and ensure follow-through on key commitments.
• Build and maintain strong working relationships with internal and external stakeholders.
• Collaborate with administrative professionals across the business and provide backup support when required.
• Support special projects and initiatives that contribute to business objectives.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion & professionalism

Independent worker

ERP systems experience

Bilingual EN/FR (asset)

Education

Post-secondary education in Business Administration or related field

10+ years administrative experience

Experience supporting senior executives in professional services

Tools

Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint)

Oracle ERP systems

Job description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

• Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
• Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
• Coordinate domestic and international travel arrangements, accommodations, and logistics
• Prepare and process expense reports and related documentation
• Organize and support executive meetings, leadership events, and strategic initiatives
• Draft, coordinate, and distribute communications on behalf of executive leaders
• Prepare meeting materials, presentations, reports, and briefing documents
• Capture meeting notes, track action items, and ensure follow-through on key commitments
• Build and maintain strong working relationships with internal and external stakeholders
• Collaborate with administrative professionals across the business and provide backup support when required
• Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring to WSP

• Post-secondary education in Business Administration or a related field is considered an asset
• Ten (10)+ years of administrative experience within a large, complex organization
• More than five years supporting senior executives or executive leadership teams
• Experience supporting leaders in a professional services environment is considered an asset
• Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
• Strong presentation, document preparation, and reporting capabilities
• Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
• Strong attention to detail and commitment to delivering high-quality work
• Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
• Demonstrated discretion and professionalism when handling confidential and sensitive information
• Resourceful, proactive, and able to work independently with minimal supervision
• Experience with Oracle or other ERP systems is considered an asset
• Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $$70,600 - $97,200

NB, NL, NS, PE & QC: $$69,900 - $92,900

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, join a team that is shaping the future of communities across Canada and beyond.

At WSP , we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP , you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here (https://www.wsp.com/en-ca/corporate/ca/health-safety) .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here (https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies) .