Executive Assistant - C-Suite

WSP Global Inc.; Montreal; On-site; CAD 77,000 - 102,000; Full time

Job summary

WSP is seeking an Executive Assistant based in Montréal with on-site presence four days per week to support senior finance leaders. The role offers a trusted business-partner relationship, enabling leadership effectiveness, operational excellence, and strategic execution in a fast-moving, global organization.

You will anticipate needs, create structure, and help executives focus on what matters most. You will coordinate calendars, meetings, travel, and priorities across multiple stakeholders,

Qualifications

• Significant experience supporting senior executives within large, complex, fast-paced organizations.
• Ability to anticipate needs, manage ambiguity, and operate with minimal direction while maintaining attention to detail.
• Strong executive presence with the confidence to interact with senior leaders and stakeholders.
• Excellent organizational, planning, and prioritization skills with multiple competing demands.
• Bilingual English and French collaboration across teams and clients.

Responsibilities

• Act as a trusted partner to senior finance executives, proactively managing priorities and ensuring focus on strategic objectives.
• Orchestrate complex calendars, meetings, travel arrangements, and competing priorities across time zones.
• Provide executive-level support in a fast-paced environment with shifting priorities.
• Coordinate leadership meetings and working sessions with preparation, execution, and follow-through.
• Build relationships across Canada and globally to facilitate communication and execution.
• Identify opportunities to improve processes and leverage AI-powered tools to boost productivity.
• Maintain discretion, confidentiality, and professionalism in handling sensitive information.
• Foster a collaborative team environment and knowledge sharing.

Skills

Executive support

Calendar management

Bilingual EN/FR

Microsoft 365

AI tools familiarity

Tools

Microsoft 365 Suite

Job description

What if you could redefine what’s possible? With us, you can.

You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers.
We are Visioneers. We are WSP.

The Opportunity

As an Executive Assistant supporting senior finance leaders, you will play a pivotal role in enabling leadership effectiveness, operational excellence, and strategic execution across a dynamic and evolving organization.

More than a traditional administrative role, this position is a trusted business partnership opportunity for someone who thrives on anticipating needs, creating structure in fast-moving environments, and helping executives focus on what matters most. This role is ideal for someone who enjoys being one step ahead, anticipates needs before they arise, and takes ownership of creating structure, momentum, and clarity in a fast-moving environment.

You will work closely with executive leaders, stakeholders across Canada and around the world, and a network of partners who are driving transformation, innovation, and growth across the organization.

This role is ideal for a highly organized, proactive, and adaptable professional who combines exceptional judgement, executive presence and collaboration skills.

This position is based in Montréal and requires an on-site presence four days per week.

Where Your Ideas Matter–

If you're ready to take your career to the next level, this role offers the chance to work on projects that push boundaries and impact communities worldwide. Be part of a team that values your ideas, expertise, and growth.

Your Impact

Act as a trusted partner to senior finance executives, proactively managing priorities, anticipating challenges, and ensuring leaders remain focused on strategic objectives.

Orchestrate complex calendars, meetings, travel arrangements, and competing priorities across multiple stakeholders, functions, and time zones.

Provide executive-level support in a fast-paced environment where priorities can shift quickly and responsiveness, adaptability, and sound judgement are essential.

Coordinate leadership meetings and other working sessions, ensuring effective preparation, execution, and follow-through on actions and commitments.

Build strong collaborative relationships with leaders, business partners, and administrative colleagues across Canada and globally to facilitate seamless communication and execution.

Identify opportunities to improve processes, simplify administrative workflows, and leverage digital solutions and AI-powered tools to enhance productivity and effectiveness.

Exercise the highest level of discretion, professionalism, and confidentiality when managing sensitive information and executive matters.

Foster a collaborative team environment by sharing knowledge, supporting colleagues, and contributing to a culture of excellence and continuous improvement.

The skills that set you apart

Significant experience supporting senior executives within large, complex, and fast-paced organizations.

Proven ability to anticipate needs, manage ambiguity, and operate with minimal direction while maintaining exceptional attention to detail.

Strong executive presence with the confidence and professionalism to interact effectively with senior leaders, clients, and external stakeholders.

Exceptional organizational, planning, and prioritization skills, with the ability to balance multiple competing demands simultaneously.

Highly collaborative and relationship-oriented, with a demonstrated ability to build credibility and trust across diverse teams and levels of the organization.

Flexible, adaptable, and resilient, with a positive attitude and a willingness to embrace change.

Strong written and verbal communication skills in both English and French.

Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

Curiosity and enthusiasm for technology, including the use of AI-enabled tools to improve productivity, streamline work, and support executive effectiveness.

Absolute commitment to professionalism, confidentiality, integrity, and sound judgement.

Bilingualism (French and English) is required to collaborate effectively with teams, clients, and partners across Canada and internationally.

Why choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we’ll help you tailor your role to match your ambition—because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

BC, AB, SK, NWT & NU:$85,100 – $112,800
MB & ON:$77,700 - $107,000
Atlantic Provinces & QC:$76,900 – $102,100

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

#Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .
Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. Full details here .