Administrative Assistant

WSP USA; Calgary; On-site; CAD 48,000 - 64,000; Full time

Benefits offered by this job

Proudly Canadian

Global community

Limitless opportunities

Flexible work balance

Job summary

Based in Calgary, WSP is seeking an Environmental Project Administrative Assistant to support the Remediation Program Management team and help projects run smoothly. You will coordinate activities, assist with proposals, scheduling, budgeting, documentation, and client service, enabling efficient delivery of environmental projects while growing your career in a leading engineering consulting firm.

This role offers collaboration with project managers and multidisciplinary teams, with

Qualifications

• Coordinate project activities, schedules, budgets, and deliverables to support efficient execution (≤140 chars).
• Prepare polished proposals, meeting materials, correspondence, reports, and client packages.
• Support project setup, tender documents, financial tracking, progress payments, change orders, invoicing, and document control.
• Produce clear meeting agendas, minutes, correspondence, and client deliverables.
• Collaborate with internal teams, clients, contractors, and external stakeholders to maintain momentum.
• Strengthen project governance by maintaining accurate records and supporting safety and business initiatives.

Responsibilities

• Coordinate project activities, schedules, budgets, and deliverables to support efficient execution and positive client outcomes.
• Gather content for compelling proposals by coordinating submissions and deadlines.
• Support project setup, tender docs, financial tracking, payments, change orders and invoicing.
• Produce meeting agendas, minutes, reports, and client deliverables that keep teams aligned.
• Collaborate with internal teams, clients, contractors, and external stakeholders to maintain momentum.
• Maintain accurate records and support governance, safety, and business initiatives.

Skills

Project coordination

Proposal development

Scheduling

Budgeting

Documentation

Client communication

Stakeholder coordination

Job description

What if you could redefine what's possible?

With us, you can. You want Purpose . Growth . Opportunity . People who get it .

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Shape Something Different — You're not just looking for another job – you want to shape something. This is your chance to make an impact as an Environmental Project Administrative Assistant with a team that thrives on curiosity, connection, and collaboration.

Based in Calgary, you'll work closely with project managers and multidisciplinary teams within our Remediation Program Management team. Through project coordination, proposal development, scheduling, budgeting, documentation, and client service support, you'll help the team operate efficiently and deliver environmental projects successfully while building your career in a leading engineering consulting environment.

Your Impact

• Coordinate project activities, schedules, budgets, and deliverables to support efficient execution and positive client outcomes.

• Contribute to compelling proposals by gathering content, coordinating submissions, tracking deadlines, and preparing final packages.

• Support project managers with project setup, tender documents, financial tracking, progress payments, change orders, invoicing, and document control.

• Produce clear meeting agendas, minutes, correspondence, reports, and client deliverables that keep teams aligned and informed.

• Collaborate with internal teams, clients, contractors, and external stakeholders to maintain communication and project momentum.

• Strengthen project governance by maintaining accurate records and supporting operational, safety, and business development initiatives.

The Skills That Set You Apart

• Experience coordinating project schedules, budgets, deliverables, records, and administrative workflows in a deadline-driven environment.

• Ability to prepare polished proposals, meeting materials, correspondence, reports, and client-facing document packages.

• Working knowledge of project financial administration, including progress payments, change orders, invoicing support, and performance tracking.

• Ability to maintain organized electronic filing systems and accurate project documentation in accordance with established standards.

• Clear communication and coordination skills for working with project managers, multidisciplinary teams, clients, contractors, and external stakeholders.

• Experience supporting projects in the oil and gas sector is an asset.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026

• A global community of brilliant minds – your next idea , mentor , or opportunity is always within reach.

• Limitless opportunities start here. Whether it's across the country or around the globe, we'll help you tailor your role to match your ambition —because your growth drives ours .

• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

• AB, BC, NT, NU, SK & YT: $47,500 - $63,800

• MB & ON: $43,300 - $60,500

• NB, NL, NS, PE & QC: $42,900 - $57,800

Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Keep Meaningful Projects Moving

Bring structure, clarity, and connection to environmental work that helps clients and communities move forward. Create the momentum behind successful project delivery.

At WSP , we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP , you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here (https://www.wsp.com/en-ca/corporate/ca/health-safety) .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here (https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies) .