Executive Assistant

Socket.dev; Halifax; On-site; CAD 65,000 - 80,000; Full time

Job summary

EllisDon is seeking an Executive Assistant to support its senior leadership in a dynamic corporate environment in Halifax. The role requires meticulous organization, professional communication, and the ability to handle confidential information with tact and discretion.

You will coordinate schedules, travel, meetings, and events while liaising with internal and external stakeholders to ensure smooth operations. A bachelor-level diploma or degree in business administration is preferred.

Qualifications

• 3–5 years of experience supporting senior leaders in a corporate environment.
• Proficient with Microsoft applications, including SharePoint.
• Strong ability to build positive relationships with stakeholders.
• Professional and tactful handling of confidential information.
• Ability to multitask and manage competing priorities.
• Degree or diploma in Business Administration preferred.

Responsibilities

• Support the senior leadership team with administrative duties as needed.
• Draft and edit confidential documents, proposals, invoices, and reports.
• Coordinate with internal and external stakeholders professionally.
• Manage the Senior Vice President's schedule and travel itineraries.
• Schedule coordination for meetings and area events, including logistics.
• Provide front desk coverage and assist with procurement of office supplies.

Skills

Executive support

Stakeholder management

Communication

Time management

Education

Diploma or degree in Business Administration

Tools

Microsoft Office

SharePoint

Job description

Connect with us LinkedIn,Instagram, Facebook, Twitter.

Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core valuesempower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work inand our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as an Executive Assistant will:

• Support the senior leadership team of the Area and provide administrative duties, as necessary.
• Provide accurate word-processing support by composing and editing a variety of documents. This includes but is not limited to; highly confidential correspondence, contracts, proposals, invoices, and expense reports.
• Support the senior leadership team in a professional manner, providing appropriate communications and coordinating with internal and external stakeholders.
• Coordinate the Senior Vice President's schedule, including arranging travel details and managing itineraries.
• Coordinate schedules, manage expense reports, manage calendars, and prepare itineraries for senior leadership and Area events.
• Lead and assist in the planning and coordination of items such as meetings and events, including communication, catering, and logistics.
• Provide front desk reception coverage, as needed.
• Oversee a variety of office related administrative duties, including procurement of office furniture and supplies.
• People leader responsibilities, as required.

Is this role right for you?

• You have 3-5 years' experience in supporting Senior Leaders within a corporate environment.
• You are proficient in all Microsoft applications, including Sharepoint, and are technically confident.
• You have a strong ability to quickly develop positive working relationships with a broad range of internal and external stakeholders.
• You display a high standard of professionalism and tact when handling confidential and sensitive information, and while navigating stressful or time sensitive situations.
• You have a proven ability to multitask competing priorities.
• A diploma or degree in Business Administration is preferred
• The salary range for this role is $65,000-$80,000, with flexibility to adjust compensation for candidates who bring significant relevant experience or expertise.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.