Executive Assistant

Restore Canada; Guelph; On-site; CAD 42,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Coordinator to manage communications and support various administrative tasks. This role involves overseeing invoicing, customer onboarding, and maintaining accurate documentation. The ideal candidate will possess excellent organizational and communication skills, along with proficiency in Microsoft Suite and CRM systems. Join a dynamic team where your contributions will help streamline operations and enhance customer experiences in a supportive environment. If you thrive in a fast-paced setting and have a willingness to learn, this opportunity is perfect for you.

Qualifications

• Proficiency with Microsoft Suite and standard office equipment.
• Excellent communication and organizational skills required.

Responsibilities

• Manage incoming communication and direct to appropriate departments.
• Invoicing and physical file management tasks.

Skills

Microsoft Suite

Customer Service Skills

Organizational Skills

Data Entry Accuracy

Communication Skills

Multiple Phone Line Management

Willingness to Learn

Tools

Xcelerate CRM

QuickBooks

Job description

Main purpose of job:

Manage all incoming communication and directing to the appropriate department, ensure documentation for files and invoicing is complete and accurate, and assist with other tasks as needed.

Position reports to:

Owner

Location:

Guelph

Salary:

$41,600.00

Main tasks of job:

Answer main phone line and direct calls

Invoicing

Weekly audit of consumables, ordering when needed

Weekly audit of CRM (Xcelerate)

Physical File management

Customer onboarding

Receipt of payments

Create and edit process documents

Create and maintain of sales lists in coordination with sales department

Coordination of sub-contractors

Ability to maintain confidentiality

Qualifications

Must Have:

Proficiency with Microsoft Suite

proficiency with standard office equipment

Excellent written and verbal communication skills

Excellent customer service skills

Organizational Skills

Multiple phone line management

Accuracy in Data Entry

Ability to handle multiple projects/deadlines

Willingness to learn

Nice to have:

Executive experience in Construction or like industry

Experience or familiarity with a CRM

Client relationship management

QuickBooks experience

Licences, registrations and qualifications:

G driver’s license and clean driver’s abstract required.

Criminal Records check.

This job description serves to illustrate the scope and responsibilities of the role and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.