Executive Assistant to the Superintendent – Level 2 - Temporary FT - Catholic Education Centre[...]

Brant Haldimand Norfolk Catholic District School Board; Brantford; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established education board is seeking an Executive Assistant to the Superintendent to provide comprehensive administrative support. This role involves managing schedules, preparing reports, and ensuring effective communication within the organization. The ideal candidate will have a strong background in executive support, exceptional organizational skills, and the ability to handle sensitive information with discretion. Join a dedicated team committed to fostering academic excellence and community support in a faith-based environment. This is a fantastic opportunity to make a meaningful impact in education.

Qualifications

• Minimum of five years' experience providing executive support.
• Ability to handle complaints and provide procedural guidance.

Responsibilities

• Provide administrative support to Superintendents, including scheduling and report preparation.
• Draft correspondence related to performance management and employee matters.

Skills

Executive support experience

Proficiency in word processing

Strong interpersonal skills

Excellent verbal and written communication

Organizational skills

Scheduling skills

Knowledge of Board policies

Education

Two-year post-secondary program in secretarial studies

Tools

Office equipment

Virtual meeting tools

Job description

Executive Assistant to the Superintendent – Level 2 - Temporary FT - Catholic Education Centre, Brantford (1.0 FTE)

Join to apply for the Executive Assistant to the Superintendent – Level 2 - Temporary FT - Catholic Education Centre, Brantford (1.0 FTE) role at Brant Haldimand Norfolk Catholic District School Board

Position Overview

Reports to: Superintendent of Education, Family of Schools, Mental Health and Wellbeing;
Location: Central Offices of the Board
Work Schedule: 35 hours/week, Monday to Friday, 12 months

Prerequisites

• Successful completion of a two-year post-secondary program in secretarial studies or office administration.
• Minimum of five years’ experience providing executive support.
• Proficiency in a computerized environment, including word processing, spreadsheets, internet, virtual meetings, and office equipment.
• Strong interpersonal skills for effective communication with administrators, staff, parents, agencies, and community partners.
• Excellent verbal and written communication skills, with the ability to handle complaints, problem-solve, and provide procedural guidance.
• Ability to review confidential correspondence and inquiries, and refer issues appropriately.
• Effective organizational and time management skills in a fast-paced environment.
• Exceptional scheduling skills for calendars, meetings, and projects, with discretion in handling sensitive information.
• Experience drafting correspondence, reports, policies, and confidential documentation.
• Knowledge of Board policies, procedures, and relevant legislation (e.g., Education Act).

Key Responsibilities

• Provide administrative support to Superintendents overseeing various portfolios, including scheduling, meeting organization, and report preparation.
• Prepare agendas and minutes for meetings.
• Ensure timely submission of reports to the Board of Trustees and the Ministry of Education.
• Draft correspondence related to performance management, grievances, negotiations, and employee matters.
• Manage schedules and projects related to employee performance and HR matters.
• Handle complaints, resolve issues, and relay inquiries to appropriate personnel.
• Act with initiative during the Superintendent’s absence, addressing urgent matters.
• Maintain files, reports, and research policies and information as needed.
• Assist with budget monitoring and funding reports.
• Attend meetings to take minutes and prepare follow-up actions.
• Perform other duties as assigned.

About Us

The Brant Haldimand Norfolk Catholic District School Board is committed to faith-based education and academic excellence for approximately 12,000 students across various schools and administrative offices. We employ over 1,500 staff members dedicated to supporting our community in a Christ-centered environment.

Application Process

Submit your application, including a cover letter and resume, through Apply to Education. We value diversity and inclusion and encourage applications from all qualified individuals, especially those from underrepresented groups.

Contact

For accommodations during the hiring process, contact Human Resources in advance. Only shortlisted candidates will be contacted.

Carol Luciani
Chair of the Board
Michael McDonald
Director of Education & Secretary