Executive Assistant

Edmonton Unlimited; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join Edmonton Unlimited as a Full-Time Executive Assistant where you'll support the CEO and leadership team in a dynamic environment. Ideal candidates thrive in fast-paced settings and excel in organization, communication, and discretion. Contribute to the growth of an innovative agency aiming to make a global impact.

Benefits

Professional development opportunities

Robust benefits package

Flexibility with sick and personal time

Participation in exciting events

Annual holiday closure

Qualifications

• Minimum of five years supporting senior leaders as an Executive Assistant.
• At least 3 years supporting board governance.
• Proactive mindset and ability to navigate sensitive information.

Responsibilities

• Organize executive calendars and schedule meetings.
• Prepare reports, presentations, agendas, and board packages.
• Support board governance by capturing minutes.

Skills

Organizational Skills

Problem Solving

Communication

Discretion

Tech Savvy

Education

Diploma or degree in Business Administration

Tools

Google Suite

Slack

Job description

EDMONTON UNLIMITED

Edmonton Unlimited (EU) is the city’s innovation agency, here to back bold thinkers and builders—entrepreneurs tackling real challenges and creating what’s next. Our vision? To establish a critical mass of entrepreneurs working to scale technology and innovation companies toward global impact. We’re building a culture where trying, failing fast, and trying again is part of the process—because every idea has the potential to spark something bigger.

Your Opportunity:

We’re on the lookout for a Full-Time Executive Assistant to join our team—someone who thrives in fast-paced, ever-evolving environments and knows how to make things happen behind the scenes.

This isn’t your typical corporate gig. We’re not looking for gatekeepers—we’re looking for door-openers. You’ll play a pivotal role supporting our CEO and senior leadership team by keeping things organized, moving, and on track. You’re the kind of person who can anticipate needs before they’re even on the radar, juggle multiple priorities with a cool head, and navigate confidential matters like a pro.

If you love building structure out of the busy, managing schedules like a chessboard, and being that go-to person people can always count on—you’ll feel right at home here.

What We're Looking For:

• Organized Problem-Solver: You love bringing order to chaos. Priorities? Deadlines? Competing demands? You handle them with calm, focus, and a let’s-get-it-done attitude.
• Administrative Pro:Reports, calendars, documents—you’ve got the skills to build them, manage them, and fine-tune them like a boss.
• Trusted Partner: You get it—confidential means confidential. You operate with discretion, integrity, and a high level of professionalism.
• Governance Supporter: You know your way around board governance, from prepping meeting packages to capturing crisp, actionable minutes and making sure follow-ups happen.
• Clear Communicator: Whether you’re writing an email, drafting an agenda, or setting up a meeting, you communicate with clarity, precision, and professionalism.

What You’ll Do:

This is a role where no two days look the same—and you love that.

• Keep executive calendars organized and humming—schedule meetings, coordinate appointments, and make the logistics feel seamless.
• Prepare reports, presentations, agendas, and board packages with an eye for detail and polish.
• Support board governance: prep materials, capture minutes, and ensure nothing slips through the cracks.
• Draft, proofread, and format both internal and external communications with clarity and style.
• Arrange travel and manage the moving parts so leadership and board members can stay focused on what matters.
• Be a go-to connector for internal teams and external stakeholders—you’re approachable, responsive, and solutions-oriented.
• Monitor office systems, keep supplies stocked, and help improve processes that make our work (and yours!) smoother.
• Jump in on ad hoc projects and bring your organization superpowers to whatever comes next.

What You Bring to the Role:

• Education: Diploma or degree in Business Administration (or equivalent experience).
• Experience: A minimum of five years supporting senior leaders as an Executive Assistant, ideally in a fast-paced, non-profit or entrepreneurial environment.
• Board Governance: At least 3 years supporting board governance and senior leadership—prepping, supporting, and following through.
• Communication Excellence: You’re a clear, confident communicator—whether you’re writing, presenting, or connecting with stakeholders.
• Tech Savvy: You’re fluent in Google Suite, Slack, and all things calendar and document management. Bonus points if you love finding new tech shortcuts to keep things efficient.
• Proactive: You bring a proactive mindset and a steady hand—you’re trusted to navigate sensitive information and high-stakes situations with ease and discretion.

As part of our team, you’ll enjoy:

• Learning & Growth: Access professional development opportunities, workshops, and resources to expand your skills and advance your career.
• Competitive Benefits: We offer a robust benefits package to support your health and well-being.
• Flexibility: Enjoy sick and personal time when you need it.
• Event Participation: Be at the center of Edmonton’s innovation scene, contributing to and experiencing exciting events like Startup Week, community gatherings, and more.
• Celebrate Success Together: Join in on fun opportunities to represent Edmonton Unlimited and celebrate our collective wins.
• Holiday Shutdown: Recharge during our annual holiday closure.

How to Apply:

Your resume and cover letter can be submitted to [e-mail]. Please be sure to address the role of innovation in your life and work.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Edmonton Unlimited is committed to a diverse workforce and an inclusive culture. As an equal opportunity, equal pay, and equal rights employer, we encourage applications from all qualified individuals. Application Deadline: We’ll begin reviewing resumes immediately, so don’t wait until the deadline—apply now! The application closes until a suitable candidate is found.