Executive Assistant

Stantec; Edmonton; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Join a leading company as an Executive Assistant to the Chief Information and Security Office in Edmonton. You'll manage administrative tasks while supporting the IT senior leadership team, ensuring effective communication and collaboration across the organization. An ideal candidate has a strong background in professional services, excellent multi-tasking skills, and advanced proficiency in MS Office. Experience with confidentiality and discretion is essential.

Qualifications

• Minimum of 8 years’ relevant experience preferred.
• Experience in professional services or large firms is a plus.

Responsibilities

• Manages schedules, calendars, and logistics for IT senior leaders.
• Prepares complex reports and important correspondence.
• Coordinates programs and special projects for the leadership team.

Skills

Communication

Flexibility

Technical Editing

Multi-tasking

Analytical Skills

Problem-Solving

Customer Service Orientation

Education

Associate degree in a related field

Tools

MS Office Suite

Job description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 32,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing / Communications, Innovation, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.

In this role, you will serve as an Executive Assistant to the Chief Information and Security Office and senior leaders responsible for our global IT and security teams.

Your Key Responsibilities

Efficiently executes all administrative tasks including, but not limited to :

• Build relationships with and provide administrative support to IT senior leaders by managing schedules and calendars and tracking ongoing commitments and upcoming deadlines.
• Provides progress summaries to the IT management team of project and support efforts using internal processes and tools.
• Coordinates logistics of senior leadership team programs including meetings, seminars, workshops, special projects and events.
• Prepares correspondence including complex reports and presentations.
• Supports, coordinates and collaborates on complex special projects.
• Reviews, evaluates and distributes priority correspondence.
• Complete expense reports and other related administrative functions.
• Arranges meetings and prepares and distributes agenda items, takes meeting minutes and tracks minutes for follow up items.
• Assist with the onboarding of new IT hires.
• Prepares travel, books travel arrangements and makes reservations.
• Proactively identifies opportunities to add value within the IT team and performs other administrative duties of a similar nature and level as assigned.
• Promote and model Stantec’s culture.

Your Capabilities and Credentials

• Build and maintain a positive reputation for high performance with an ability to maintain discretion and confidentiality at all times.
• Resourceful and flexible.
• Willing and able to take initiative. Recognizes opportunities to add value and implements improvements.
• Independent and able to drive forward action items with little direction or oversight.
• Effective communication skills including, presentation, written and verbal skills to clearly convey information to a variety of audiences.
• Demonstrates strong technical editing skills.
• Ability to anticipate needs and proactively manage priorities.
• Experience supporting operations in a professional services / large firm is preferred.
• Strong multi-tasking skills with the ability to prioritize, organize multiple concurrent assignments and meet deadlines.
• Ability to work effectively under pressure in a fast-paced environment.
• Customer service oriented.
• Strong knowledge of office procedures and practices.
• Excellent analytical and problem-solving skills.
• Ability to thrive in a changing environment and deal with ambiguity.
• Advanced knowledge in MS Office Suite (Excel, PowerPoint, Word, etc.).
• Working knowledge of ADP or Oracle system is preferred.

Associate degree or post-secondary training in a related field is preferred, with minimum of 8 years’ relevant experience; or equivalent combination of education and experience.

Application Process

Submit your interest by Friday, July 11th. Along with your resume, please express your interest in this role by answering the below questions in your cover letter. Please keep responses to 1 page.

What is your approach to building relationships and rapport with independent-minded senior leaders?

What is your approach to working with senior leaders navigating high pressure priorities resulting in limited availability and ambiguity? How do you approach follow-ups when a leader is difficult to reach for decisions or approvals?

At Stantec, we value a hybrid work environment that combines in-person collaboration with remote flexibility. In this role you will be expected to be in the office, on average, at least three days a week.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada | AB | Edmonton

Organization : 1374 IT Services-CA Corporate-Edmonton AB

Employee Status : Regular

Job Level : Nonmanager

Travel : No

Schedule : Full time

Job Posting : 20 / 06 / 2025 02 : 06 : 01