Executive Assistant

Alberta College of Family Physicians; Edmonton; On-site; CAD 60,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support its leadership team. This pivotal role involves managing communications, coordinating board activities, and ensuring smooth daily operations. The ideal candidate will thrive in a collaborative environment, contributing to the advancement of primary healthcare in Alberta. With a focus on integrity and quality, this position offers a chance to make a real impact while enjoying a range of benefits including competitive salary, RRSP matching, and transit coverage. Join a passionate team and help shape the future of healthcare in the region.

Benefits

Comprehensive Benefits

RRSP Matching

Parking Coverage

Transit Coverage

Qualifications

• Experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office and digital collaboration tools.

Responsibilities

• Manage high-level email correspondence and scheduling for the Executive Director.
• Coordinate board activities, including meeting agendas and minutes.

Skills

Microsoft Office

Digital Collaboration Tools

Not-for-Profit Governance

Healthcare Experience

Education

Post-secondary Education

Job description

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Direct message the job poster from Alberta College of Family Physicians

Executive Director for Alberta College of Family Physicians : Association Executive : Project Manager

ACFP EXECUTIVE ASSISTANT - POSITION POSTING

ABOUT US

The Alberta College of Family Physicians (ACFP) is the provincial chapter for the College of Family Physicians of Canada (CFPC) and was established 70 years ago. We are a member-based, not-for-profit organization representing over 6,000 family physicians, residents, and medical students across Alberta. We support certification through continuing professional development (CPD), uphold standards for certified learning, and advocate for family physicians in Alberta. Our culture values integrity, respect, belonging, evidence-based practice, quality improvement, leadership, hard work, and collaboration.

ROLE OVERVIEW

The Executive Assistant (EA) to the Executive Director (ED) plays a crucial role in supporting the organization’s leadership and governance. The EA manages administrative tasks, supports board and committee activities, and acts as a primary contact for the organization, ensuring smooth daily operations and effective communication.

KEY RESPONSIBILITIES

1. Assist the Executive Director: Manage high-level email correspondence, coordinate scheduling, travel, and meetings for the ED, President, and Past President/President Elect.
2. Coordinate Board Activities: Schedule meetings, prepare agendas and minutes, support board succession, and organize events and logistics.
3. First Point of Contact: Manage communications via email and phone, support stakeholder relations, and handle inquiries.
4. Records Management: Maintain organizational records, ensure compliance with legislated filing, and support information management systems.
5. Governance Support: Coordinate governance processes, track membership terms, update policies and manuals, and support annual and special meetings.
6. Volunteer Coordination: Support onboarding and transition for medical student and resident board liaisons.
7. Office Support: Manage supplies, mail, shipping, and courier services.
8. Team Support: Assist with event planning and organizational projects as needed.

QUALIFICATIONS

• Experience as an Executive Assistant or similar role.
• Post-secondary education or relevant experience preferred.
• Proficiency in Microsoft Office and digital collaboration tools.
• Knowledge of not-for-profit governance and experience working with boards.
• Healthcare experience is an asset.

WHY JOIN ACFP?

Join a passionate team making a difference in Alberta’s primary healthcare. Enjoy a supportive environment that values diversity, growth, and collaboration. The position offers a salary from $60,000 to $75,000, comprehensive benefits, RRSP matching, and parking or transit coverage.

HOW TO APPLY

Send your resume and cover letter to [e-mail] by May 30, 2025, with the subject line: EA Application – Your Name. Only shortlisted candidates will be contacted. We are committed to accessible employment practices and accommodations during the recruitment process.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Higher Education