Executive Assistant

Recruit Shop; Collingwood; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to provide essential support to senior leadership. This role involves managing confidential tasks, coordinating activities, and ensuring smooth operations within the office. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational and communication skills. If you are detail-oriented and enjoy working both independently and as part of a team, this opportunity is perfect for you. Join a dynamic team where your contributions will make a real impact!

Qualifications

• Two years' recent experience in an administrative role with senior-level administrators.
• Experience in coordinating multiple activities in a fast-paced environment.

Responsibilities

• Provide confidential administrative support to senior administrators.
• Coordinate multiple activities and manage calendars effectively.

Skills

Responsiveness

Tact

Diplomacy

Discretion

Attention to detail

Organizational skills

Written communication

Verbal communication

Education

Two years' experience in an administrative role

Job description

Job Title: Administrative Assistant

Under the direction of the Executive Assistant, the Administrative Assistant role supports the goals and objectives of the Office of the Dean and the Office of the Executive Officer. The role will provide confidential administrative support to the Dean, Executive Officer, Associate Deans, and Schulich Leadership team, as well as provide advanced reception, administrative, and clerical support for the general operation of the Office of the Dean and Office of the Executive Officer.

Education & Experience

• Two years' recent related experience in an administrative role, including providing front-line support within a Dean / Associate Dean or Executive level office and calendar management to senior-level administrators.
• Experience dealing with corporate, business, and government entities, and coordinating multiple activities in a fast-paced environment, including program/event coordination in an academic setting.

Skills

• Responsiveness, tact, diplomacy, and discretion when dealing with others, including courteously and effectively engaging with a diverse population of students, faculty, and staff.
• Ability to maintain confidentiality.
• Attention to detail and efficiency.
• Effective organizational skills, including setting priorities, multi-tasking, and meeting deadlines.
• Ability to work effectively under pressure from high volume and frequent interruptions.
• Strong written and verbal communication skills for obtaining and providing accurate information clearly and concisely.
• Exercise initiative and good judgment.
• Ability to work independently and as part of a team.