Executive Assistant

Onni Group; Canada; On-site; CAD 75,000 - 100,000; Full time

Job summary

A leading company is seeking an experienced Executive Assistant to provide high-level administrative support and personal assistance to an executive. This hybrid role requires a proactive individual to manage calendars, travel planning, and confidential tasks while maintaining discretion and integrity. A competitive salary and comprehensive benefits package are offered.

Benefits

Competitive pay & a Comprehensive Benefits Package

Company-paid extended health care, dental care, vision care

Annual Education Allowance

Generous Referral Program

Local discounts to restaurants, clothing stores

Free access to a fully equipped gym

Qualifications

• Minimum 3 years of experience in a high-volume EA/PA position.
• Familiarity with supporting executives or senior management required.

Responsibilities

• Manage complex family calendars and oversee personal residences.
• Provide executive support to the Director, coordinating travel and meetings.

Skills

Discretion

Proactivity

Adaptability

Intuition

Education

Bachelor’s degree or equivalent work experience

Job description

Job Description:

We’re looking for an expereinced Executive Assistant who thrives in a fast-paced environment and brings both structure and warmth to every task. This unique hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects. If you're discreet, proactive, and always one step ahead, this is your opportunity to support a dynamic executive and their family with excellence and integrity.

Perks & Benefits:

• Competitive pay & a Comprehensive Benefits Package.

• Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.

• Annual Education Allowance

• Generous Referral Program

• Fun & collaborative company culture with lots of team building events

• Local discounts to restaurants, clothing stores, personal training, and more

• Free access to a fully equipped gym

• Friends and Family rates for hospitality brands.

What You Will Do:

Personal Assistant Responsibilities (70%)

Calendar & Lifestyle Management

• Manage complex family calendars, including school activities, recreational programs, family events, and appointments.
• Source, book children’s extra circular activities.

Travel Planning

• Coordinate all logistics for family trips including transportation, accommodations, dining, and activity planning.
• Identify, secure pricing and liaise with destination specialists, and exclusive service providers.

Household & Property Oversight

• Oversee personal and vacation residences, including hiring and managing maintenance staff and vendors.
• Scheduling, and liaising with household staff, including housekeepers, gardeners, etc.
• Work with accounting to ensure timely payment of household vendors and service providers.
• Maintain key household and vacation integrating routine and seasonal maintenance schedules.

Personal Errands & Projects

• Run personal errands and manage special projects as assigned.
• Coordinate personal appointments.
• Provide support for vehicle maintenance, and seasonal transitions.

Discretion & Confidentiality

• Maintain the highest level of confidentiality with respect to all personal and family matters.

Executive Assistant Responsibilities (30%)

Administrative Support

• Provide executive support to the Director and interface with key business units as needed. (Commercial/Residential Property, Leasing, Hospitality and Accounting).
• Maintain and prioritize the Directors calendar, balancing internal, external, personal, and travel commitments.
• Schedule internal and external meetings; ensure proper preparation and follow-up.
• Plan and manage all domestic and international travel logistics, including flights, accommodations, ground transportation, visas, and travel itineraries.
• Process expense reports, credit card reconciliations, and vendor invoices.

Project Coordination

• Assist with select projects such as corporate or sponsorship events (e.g., boat or broker-related gatherings).
• Manage communications with other executive assistants and ensure timely updates for business priorities.

Documentation & Meetings

• Support the Director with organizing and filing important corporate and foundation documents.
• Manage contracts, legal filings, and sensitive business documents.

What You Bring:

• Bachelor’s degree or equivalent work experience.
• Minimum 3 years in a high-volume EA/PA position.
• Familiarity with supporting executives or senior management.
• Discreet and trustworthy; you value and respect family privacy.
• Self-motivated and able to work independently.
• Grace under pressure; adaptable to changing plans or urgent needs.
• Intuitive and anticipatory; always thinking one step ahead

Salary Range:

$75,000 - $100,000

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.