Executive Assistant

Cormack Recruitment; Calgary; On-site; CAD 55,000 - 65,000; Full time

Job summary

A leading intimate apparel company is seeking an Executive Assistant to support the CEO in day-to-day operations. This role demands exceptional organizational skills, adaptability, and strong communication to effectively balance professional and personal commitments. The successful candidate will thrive in a dynamic environment and play a significant role in driving the company's operations forward.

Benefits

Competitive Base Salary

Healthcare spending account

3 weeks of Paid Vacation

Flexible scheduling

Generous Employee Discount Program

Qualifications

• 5+ years of experience as an Executive Assistant.
• Highly adaptable with strong interpersonal communication.

Responsibilities

• Manage CEO's calendar and correspondence.
• Coordinate travel and personal arrangements.
• Assist in managing projects and HR support.

Skills

Technical proficiency in Microsoft Office Suite

Strong communication skills

Exceptional time management

Problem-solving skills

Adaptability

Education

Bachelor's Degree in Administration

Tools

Microsoft Office Suite

Google Docs

Calendly

Slack

Todoist

Notion

Job description

Proudly Canadian-owned and operated, this intimate apparel business set out to create the most comfortable, functional and sustainably produced products available on the market, and if you ask their more than 80 (and growing!) retail stockists nationwide, theyll tell you that they have absolutely succeeded! Their outstanding quality and comfort aside, this business has also worked hard to develop an inclusive size chart ranging from XXS 4XL, ensuring that nearly all body types can experience their life-changing undergarments.

What's in it for You?

• Competitive Base Salary of $55k - $65k , depending on experience
• Healthcare spending account
• Any and all overtime can be banked and taken as paid vacation at a later date
• 3 weeks of Paid Vacation
• Opportunity to join a truly inclusive, tight-knit team where collaboration and kindness are core values.
• Giving back is a foundational part of this companys culture, and they walk the talk as a team, strengthening their connection with one another and the surrounding community through various charity initiatives
• Transit-accessible warehouse / office with a full kitchen and gym for use free of charge
• Generous Employee Discount Program, including FREE products for you, 50% off for family and 30% off for friends

The Opportunity

The Executive Assistant (EA) to the CEO / Owner of this small but scaling intimate apparel company will play a crucial role in supporting the CEOs daily operations, enhancing productivity, and ensuring the overall efficiency of the business. This position not only supports the CEO in their professional endeavours but also helps to maintain a balance in their personal life, requiring a blend of organizational skills, interpersonal communication, and an understanding of the intricacies of small business operations.

As the ideal candidate, you thrive in a dynamic, fast-paced environment as a proactive, resourceful and adaptable member of a growing team. You will possess a blend of administrative expertise, project management skills, and emotional intelligence that will drive you to succeed in this multifaceted position and directly contribute to the growth and overall efficiency of the organization.

This position is based full-time, on-site at our Client's Head Office in Calgary, AB. As such, please note that we are only open to considering candidates who presently reside in the Greater Calgary Area and are legally entitled to work in Canada.

Required Experience and Qualifications

• 5+ years of experience working as an Executive Assistant to a CEO or comparable-level executive.
• A Bachelor's Degree in Administration or a similar field is strongly preferred.However, acombination of relevant experience and education may be considered.
• Technically proficient with expertise inMicrosoft Office Suite (Word, Excel, Powerpoint), Google Docs, calendar management tools (Calendly) and project management tools (Slack, Todoist and Notion)
• Strong verbal and written communication skills, coupled with a professional, collaborative demeanour.
• Exceptional time management and organizational skills with demonstrated ability to handle multiple priorities simultaneously.
• Strong problem-solving and critical thinking skills.
• Ability to anticipate the needs of the CEO and take proactive steps to ensure those needs are met.
• High level of discretion and confidentiality demonstrated through previous expertise in handling sensitive information.
• Highly adaptable with the ability to work a flexible schedule, Monday throughFriday.

Responsibilities of the Position

ADMINISTRATIVE SUPPORT

• Calendar Management : Organize and maintain the CEOs calendar, scheduling meetings, prioritizing daily tasks, and ensuring timely reminders for critical appointments.
• Communication Liaison : Serve as the primary point of contact between the CEO and internal / external stakeholders, managing correspondence via phone, email, and in-person communications.
• Documentation Management : Prepare, edit, and file documents, reports, and presentations, ensuring that all materials are accurate and professionally presented.
• Meeting Coordination : Organize executive meetings, including setting agendas, distributing materials, taking minutes, and following up on action items to ensure accountability.

OPERATIONAL SUPPORT

• Project Management : Assist in managing various projects by tracking progress, creating project timelines, and ensuring deadlines are met.
• Data Analysis : Support the CEO by gathering and interpreting data to inform business decisions, preparing reports that highlight key performance indicators and trends.
• HR Assistance : Support hiring efforts and onboarding of new staff, as needed.
• Office Management : Ensure the office environment is organized, stocked with necessary supplies, and that office technology is functioning correctly.

PERSONAL ASSISTANCE

• Travel Arrangements : Coordinate travel itineraries, including booking flights, accommodations, and ground transportation, while managing any travel-related expenses.
• Personal Scheduling : Assist in scheduling personal appointments, such as medical visits or family events, balancing the CEOs personal and professional commitments.
• Home Office Management : Provide support for personal tasks that may include managing household services, event planning, or other personal errands that contribute to work-life balance.
• Confidentiality Maintenance : Handle sensitive personal and business information with the utmost discretion and confidentiality, ensuring trust remains intact.

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