Executive Assistant/Receptionist

Vertex Resource Group; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading environmental services company in Calgary is looking for an Executive Assistant / Receptionist. The successful candidate will support senior management while managing office operations and ensuring effective communication. This role requires strong organizational skills, attention to detail, and proficiency in office management tools like Microsoft Office.

Benefits

Comprehensive benefits package

RRSP plan available

Qualifications

• Proven experience as a Senior Executive Assistant or similar role.
• Strong knowledge of office procedures.
• Experience handling confidential information.

Responsibilities

• Provide administrative support to executive management.
• Maintain work schedules and calendars.
• Prepare travel arrangements for senior management.

Skills

Organizational skills

Communication

Attention to detail

Education

Diploma and/or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Visio

Job description

With these two words, Vertex makes the promise that we will always be versatile in developing solutions to our clients' unique needs and that we will always demonstrate expertise in our designated fields.

Since 1962, Vertex has been a leading North American provider of environmental services. With over 60 years of expertise, Vertex helps clients achieve their development goals through our versatile suite of services. From initial site selection consultation and regulatory approval to construction, operation, maintenance, and environmental cleanup, Vertex offers a diverse range of services throughout the project lifecycle.

OVERVIEW

Vertex is currently accepting applications for an Executive Assistant / Receptionist in Calgary, Alberta. The successful candidate must have previous experience as an executive assistant and be familiar with office management. The Executive Assistant / Receptionist will support executive management and senior management staff in a one-on-one working relationship.

CANDIDATE QUALIFICATIONS

• Diploma and/or bachelor's degree in Business Administration or relevant discipline.
• Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant, or similar role.
• Strong knowledge of office procedures and practices.
• Keen attention to detail.
• Proficient with Visio and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong communication skills (via phone, email, and in person).
• Experience exercising discretion and confidentiality with sensitive company information.
• Proven organizational and time management skills.

RESPONSIBILITIES

• Provide direct administrative and office management support to all members of the executive team as directed.
• Maintain work schedules and calendars of executive management.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling, and make edits as necessary.
• Maintain and organize office operations and procedures such as filing systems, expense reports, office supply orders, and other administrative services.
• Interface professionally with senior executives and team members, handle confidential information with discretion, and demonstrate diplomacy and good judgment in sensitive situations.
• Provide reception services, including greeting, screening, and directing visitors, handling telephone messages, and receiving/redirecting mail, faxes, deliveries, and courier packages.
• Present a positive and professional image of the executive office to visitors, suppliers, inquiries, and others.
• This person will be responsible for managing all aspects of the office.
• Other duties as assigned by your supervisor or manager.

LOCATION

• This position is based in our Calgary, Alberta office.

ADDITIONAL INFORMATION

• Compensation is commensurate with education and experience.
• A comprehensive benefits package is provided.
• RRSP plan available.

Vertex provides a fast-paced environment where people thrive, recognizing that each member brings valuable skills to the team. We prioritize health, safety, and community well-being by supporting various initiatives across North America.

At Vertex, we value teamwork and collaboration, offering support across the organization. If you believe you have what it takes to join the Vertex team, please apply.

• We thank all applicants for their interest; only those selected for interviews will be contacted.

Key Skills

Multi-line phone systems, customer service, computer skills, QuickBooks, medical office experience, office experience, 10-key calculator, dental office experience, front desk, administrative experience, medical receptionist, phone etiquette.