Executive Assistant

ARC Financial Corp.; Calgary; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support C-level executives. This pivotal role involves managing complex calendars, preparing high-quality documents, and facilitating investor relations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional communication and organizational skills. Join a dynamic team dedicated to operational excellence and make a significant impact in the venture capital and private equity sector. If you are proactive and passionate about enabling executive success, this opportunity is perfect for you.

Qualifications

• 10+ years of experience supporting C-level executives in high-performance environments.
• Advanced skills in Microsoft Office and CRM systems management.

Responsibilities

• Deliver executive-level administrative support to CEO and Managing Director.
• Manage day-to-day functions like email triage and document management.
• Coordinate investor meetings and maintain accurate CRM records.

Skills

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Calendar Management

CRM Systems

Verbal Communication

Written Communication

Organizational Skills

Problem-Solving

Discretion & Trust

Education

Post-secondary Education

Job description

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Vice-President, Investor Services at ARC Financial Corp.

With over $6 billion of capital raised across the ARC Energy Funds, ARC Financial Corp. is Canada’s largest energy focused private equity manager. Our team is dedicated to building long-term value through strategic investment, deep sector expertise, and trusted partnerships across the evolving energy landscape.

We are seeking an exceptional, highly organized, and proactive Executive Assistant, reporting directly to both the CEO and Managing Director. This is a high-impact role for an experienced professional who thrives in a fast-paced environment and is passionate about enabling executive success.

Key Responsibilities include but are not limited to the following:

• Executive Support: Deliver executive-level administrative support to the CEO, Managing Director, and the broader team, including complex calendar management, meeting preparation, and coordination of internal and external engagements
• Operational Efficiency: Manage day-to-day administrative functions such as email triage, correspondence, document management, and the upkeep of an efficient, paperless filing system.
• Investor Relations Coordination: Schedule investor meetings and ensure seamless preparation including calendar updates, CRM management and printing and binding of presentation materials
• CRM & Document Management: Maintain accurate records in CRM system, track follow-ups, update contact details, and ensure timely documentation of investor communications
• Document Preparation: Draft, review, and edit high-quality documents and presentations
• Event & Project Support: Assist with corporate and social event planning; support special projects
• Strategic Support: Proactively anticipate needs, adapt quickly in a dynamic environment, consistently seeking ways to improve and streamline processes
• Other Tasks: Demonstrate initiative on ad hoc projects and other administrative and clerical tasks

Qualifications/Competencies:

• Experience: Post-secondary education with 10+ years of experience supporting C-level executives in demanding, high-performance environments
• Technical Proficiency: Advanced skills in Microsoft Office (Excel, PowerPoint, Word, Outlook) and expertise in managing complex calendars and digital tools (e.g., CRM systems)
• Communication: Exceptional verbal and written communication skills, with the ability to represent the firm with professionalism and discretion
• Organization & Agility: Superior organizational skills and the ability to manage multiple shifting priorities under tight deadlines in high-performance environments
• Discretion & Trust: Proven ability to handle confidential information with integrity and sound judgment and high degree of professionalism
• Relationship Building: Collaborative, service-oriented, and capable of building trusted relationships across all levels of the organization and with external stakeholders
• Initiative & Problem-Solving: A resourceful self-starter who takes ownership and accountability, anticipates needs, and consistently brings a solutions-oriented mindset committed to operational excellence and continuous improvement

Please submit a cover letter and resume to [e-mail]

Please include the position title in the subject line. Only qualified applicants will be contacted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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