Executive Assistant

Pacific Blue Cross; Burnaby; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible hours

4 weeks vacation

Hybrid work

Benefits package

Defined-contribution pension

Onsite amenities & EFAP

Job summary

Pacific Blue Cross in Burnaby, BC is hiring a permanent Executive Assistant to support our senior leaders. The role provides confidential executive support, manages calendars, prepares reports, and coordinates meetings, deadlines, and travel logistics.

You will work in a hybrid environment with three days at head office and two days remote, enjoy strong benefits, and contribute to strategy and operations while safeguarding sensitive information.

Qualifications

• Post‑secondary coursework in an administrative program or relevant field (e.g., Business Administration)
• 4 – 7 years of related experience.
• Demonstrated ability to maintain confidentiality and apply appropriate judgement with sensitive information.
• Demonstrated attention to detail.
• Proficiency in MS Office software, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and collaboration skills.
• Excellent written, interpersonal, and verbal communication skills.
• Excellent time management skills.

Responsibilities

• Screens and prioritizes incoming correspondences, communicates with members of the executive team, key contacts, and union officials.
• Manages senior management meeting schedules and calendars, coordinates meetings, and expense reports.
• Prepares executive and board reports and data on departmental performance, resource allocation, budget status, and HR issues.
• Attends executive team, management, and other senior level meetings; takes minutes and follows-up on action items.
• Coordinates the smooth flow of information and determines appropriate courses of action for escalating and addressing urgent matters.

Skills

Confidentiality

Judgement

Attention to detail

Time management

Communication

Organizational skills

Collaboration

Education

Post-secondary coursework in administrative program

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Pacific Blue Cross (PBC) has been British Columbia's leading benefits provider for over 80 years. We are an independent, not-for-profit society with strong roots in BC’s health care system. We provide health, dental, life, disability, and travel coverage to 1 in 3 British Columbians through employee group plans and individual plans.

About Pacific Blue Cross

Pacific Blue Cross (PBC) has been British Columbia's leading benefits provider for over 80 years. We are an independent, not-for-profit society with strong roots in BC’s health care system. We provide health, dental, life, disability, and travel coverage to 1 in 3 British Columbians through employee group plans and individual plans. We are fueled by a commitment to keep health care sustainable for all British Columbians. Through our PBC Health Foundation, we fund projects that improve health outcomes directly related to mental health and wellbeing as well as the prevention and/or management of chronic disease. We are interested in finding people who want to make a difference and who are looking to grow their career with us.

Perks

• Flexible working hours of 7.5 hours per day, Monday to Friday (i.e., 37.5 hours per week).
• Paid vacation starts at 4 weeks per year, and increases with years of service.
• Hybrid work environment (i.e., a combination of work from office and work from home days).
• Generous benefits, including extended health, dental, and life insurance; depending on the plan that you choose, these benefit premiums can be 100% paid by PBC.
• PBC contributes the equivalent of 8% of your base salary to a Defined Contribution pension plan. No employee contribution or matching is required, giving you more take-home pay.
• Onsite gym, cafeteria, and access to virtual doctors/counsellors 24/7 via our Employee Family Assistance Program!

About The Position

• We are searching for a permanent Executive Assistant to join our team to support our senior leaders.
• The starting salary will be determined based on a combination of skills, education, and experience. The salary range is $60,000 – $80,000 per year.

If you’re looking to take on a role that provides professional executive support services to senior management, we want to hear from you. This is a great career opportunity with a local not-for-profit health insurance provider where you would work closely with confidential information affecting strategy, operations, human resources, and labour relations which involves judgement on how the material is to be handled.

We offer an attractive compensation and benefits package and work-life balance. Our workplace culture values health and wellness, diversity and equality, continuing education, environmental sustainability and giving back to the community.

This role is currently working hybrid from home and three days a week at our head office in Burnaby, BC.

Key Ways this Position Makes an Impact

The Executive Assistant screens and prioritizes incoming correspondences, communicates with members of the executive team, key contacts, and union officials.

In this role you would manager assigned senior management meeting schedules and calendars, coordinating meetings, and preparing and submitting expense reports.

This role complies executive and board reports for senior management and prepares files (forms, templates, presentations) and data on departmental performance, resource allocation, budget status, and human resources and labour relations issues.

You would attend executive team, management, and other senior level meetings; taking minutes and following-up on action items.

The Executive Assistant would coordinate the smooth flow of information and determining appropriate courses of action for escalating and addressing urgent matters.

Key Experiences You Bring To This Role

• Post‑secondary coursework in an administrative program or relevant field (e.g., Business Administration)
• 4 – 7 years of related experience.
• Demonstrated ability to maintain confidentiality at all times, and to apply appropriate judgement in handling and managing sensitive information, particularly data affecting employees, legal filings, human rights and discrimination, long term planning and resource allocation, organizational restructuring, and personal information.
• Demonstrated attention to detail.
• Demonstrated proficiency in MS Office software, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and collaboration skills.
• Excellent written, interpersonal, and verbal communication skills.
• Excellent time management skills.

Diversity, Equity, and Inclusion

PBC is an Indigenous Works employer of choice, an Insurance Business Canada Diversity, Equity, and Inclusion award winner, one of Canada’s Greenest employers, a Canadian Centre for Diversity and Inclusion (CCDI) employer partner, and a Pride at Work partner.

We strive to create a workplace where everyone feels valued and employees feel empowered to freely participate and contribute regardless of race, ethnicity, gender, sexual orientation, religion, ability, education level, parental status, or socioeconomic status. We are an equal opportunity employer and welcome applications from all qualified candidates.

To request an accommodation in completing this job application, testing, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to [e-mail]. These accommodation requests will be reviewed confidentially and, on a case‑by‑case basis by Human Resources.