Executive Administrative & Operations Assistant

Stellar Personnel; Toronto; On-site; CAD 25,000 - 39,000; Part time

Job summary

Stellar Personnel is seeking an Executive Administrative & Operations Assistant in Toronto. The role blends 75% administrative/business support with 25% household logistics, with hybrid work (remote + in-person, start on-site).

Hours are ~20 per week, start at 9:00 AM, with in-person window 4:00–6:00 PM on Wed–Thu. Tasks include calendar management, travel coordination, emails, invoicing prep, and light bookkeeping for client projects and household needs.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage calendars and book meetings.
• Experience coordinating travel and logistics.
• Proficiency with drafting professional emails and documents.
• Comfort with light invoicing and receipts.

Responsibilities

• Manage calendars and book meetings.
• Coordinate travel (flights, hotels, ground transport).
• Draft and send emails per direction.
• Print, scan, file, and organize documents.
• Track expenses and organize receipts.
• Assist with light invoicing and bookkeeping prep.
• Coordinate couriers, shipments, and document drop-offs.
• Support household logistics as needed (snacks, organization).
• Occasional in-person check-ins with client.

Skills

Calendar management

Travel coordination

Email drafting

Document management

Expense tracking

Invoicing preparation

Light bookkeeping

Courier coordination

Job description

Executive Administrative & Operations Assistant

Toronto, Roncesvalles, Canada | Posted on 01/22/2026

Stellar Personnel is a premier hospitality staffing agency in Canada. Our clientele encompasses a diverse range of industries, including catering firms, corporate offices, sports and event venues, restaurants, hotels, retirement homes, and more. Our primary objective is to provide staffing solutions to these businesses, filling various roles such as dishwashers, cooks, chefs, servers, bartenders, cashiers, runners, shippers/receivers, administrative staff, and any other job positions as per the client's requirements.

Job Description

Role Overview

We are seeking a reliable, professional Operations / Administrative Support person to assist with both business and household logistics. This is not a childcare-focused role, but rather a structured administrative position with some hands-on household support.

Over time, the role will be approximately 75% administrative / business support and 25% household logistics, with flexibility during the onboarding period.

• Hours: Approximately 20 hours per week (some weeks may require more or fewer hours)
  
• Work Style: Hybrid (remote + in-person); in-person to start
  
• Start Time: 9:00 AM
  
• In-Person Window: 4:00–6:00 PM (Wednesday to Thursday)
  
• Locations: Roncesvalles | Home (school approximately 500m away)
  
• Client's office downtown (University & Adelaide)
  

Key Responsibilities Administrative / Business Support

• Manage calendars and book meetings
  
• Coordinate travel (flights, hotels, and ground transportation)
  
• Draft and send emails based on direction
  
• Print, scan, file, and organize documents
  
• Track expenses and organize receipts
  
• Assist with light invoicing and bookkeeping preparation
  
• Coordinate couriers, shipments, and document drop-offs
  

Household Logistics

• Provide after-school snacks for the children
  
• Support basic household organization
  
• Conduct occasional in-person check-ins with the client
  

Must Haves :

• Ability to save files, edit documents, and manage digital systems
  
• Familiar with the city (not new to the area)
  
• Comfortable handling invoicing and receipts
  

Nice to Haves (Not Deal Breakers):

• Valid driver’s license
  
• Proven experience in administrative or operations support roles
  
• Lives reasonably close in Roncesvalles (not commuting long distances)
  

Join us and work with one of our top clients while taking your career to the next level.