Executive Administrative Assistant, External Affairs

YVR; Vancouver; Hybrid; CAD 42,000 - 60,000; Full time

Job summary

YVR is seeking an Administrative Assistant in the External Affairs Department in Vancouver. The role supports Directors with calendar management, travel arrangements, invoicing, and budget tracking, and assists with meetings, events, and documentation.

Requirements include a minimum of two years of related experience and an office administration certificate, plus strong MS Office and database skills. French is a plus, but bilingualism is not required.

Qualifications

• Two years of relevant experience with a one-year certificate in office administration or equivalent.
• Strong working knowledge of MS Office and databases; aptitude for learning new systems.
• Ability to multitask and work under pressure; identify and implement process improvements.

Responsibilities

• Manage schedules for External Affairs Directors, coordinate meetings and travel arrangements.
• Prepare correspondence, PowerPoint presentations, reports, agendas, and letters.
• Process invoices, track budgets, and support KPI logging for the team.
• Provide event, tour coordination, and offsite support with internal and external stakeholders.
• Cover administrative duties for others as needed.

Skills

MS Office

Database experience

Maximo

Multitasking

Education

Office administration certificate

Tools

Maximo

Job description

YVR is seeking an Administrative Assistant in the External Affairs Department in Vancouver. The role supports Directors with calendar management, travel arrangements, invoicing, and budget tracking, and assists with meetings, events, and documentation.

Requirements include a minimum of two years of related experience and an office administration certificate, plus strong MS Office and database skills. French is a plus, but bilingualism is not required.