Executive Administrative Assistant

SNC-Lavalin; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

AtkinsRéalis, a leader in nuclear engineering, seeks an Executive Administrative Assistant in Mississauga. This role involves managing complex administrative tasks, ensuring confidentiality, and supporting senior management. The ideal candidate will thrive in a dynamic environment, demonstrating strong organizational skills and diplomacy.

Benefits

Competitive compensation

Benefits and employee share plans

Pension schemes

Work-life balance

Learning and development opportunities

Focus on health and safety

Qualifications

• Thorough knowledge of company and project policies and procedures is essential.
• Ability to interact professionally with all levels of management and clients.
• Experience in managing complex administrative tasks.

Responsibilities

• Perform and manage complex executive administrative support duties.
• Coordinate complex schedules, meetings, and events.
• Handle confidential documents and information discreetly.

Skills

Confidentiality

Diplomacy

Time Management

Communication

Job description

Job Description

Executive Administrative Assistant

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

Reporting to the Manager, Administrative & Executive Support, and, if applicable, the Administrative Support Supervisor, supporting the SVP and/or VP(s). Under minimal supervision, with confidentiality and diplomacy, responsible for performing and managing a variety of complex administrative duties to ensure smooth office operations. Thorough knowledge of company and project policies and procedures is essential. You will work with all levels of management, staff, clients, and external partners.

This role is based in Mississauga, ON.

Your role within the team:

• Perform and manage complex executive administrative support duties with minimal supervision, confidentiality, and diplomacy.
• Anticipate and adapt to changing priorities, ensuring deadlines and objectives are met.
• Monitor VP’s email (based on individual preferences) to provide information, gather relevant material, and act on events or conflicts with high discretion and judgment.
• Interact professionally with all levels of management, staff, government representatives, clients, and external contacts, maintaining confidentiality and diplomacy.
• Handle confidential documents and information discreetly, with advanced clearance for certain access levels.
• Manage approval requests, determine necessary signatures, and forward items appropriately.
• Coordinate complex schedules, meetings, and events, providing necessary materials and ensuring efficient time management.
• Assist in preparing reports, meeting materials, and other documentation, ensuring accuracy and consistency.
• Arrange travel logistics, including itineraries, visas, and accommodations.
• Prepare and review expense reports in compliance with policies and ethics.
• Manage timesheet audits and daily schedules, providing timely and accurate reports.
• Respond to inquiries and undertake special assignments as needed.

Why choose AtkinsRéalis as an employer?

• The opportunity to work on major projects for diverse clients.
• An environment that values work-life balance.
• Various learning and development opportunities.
• Competitive compensation, benefits, employee share plans, and pension schemes.
• A focus on health and safety.

Are you ready for this challenge? Apply today and join us in engineering a better future for our planet and its people.

AtkinsRéalis values diversity and inclusivity, welcoming individuals from all backgrounds, perspectives, and characteristics. We believe that talent is enriched by diversity.

We are committed to protecting your privacy. Please review our Privacy Notice on our Careers site for details on how we handle your data. By submitting your information, you accept our Privacy Notice.

Accommodations will be provided upon request during recruitment and onboarding, in accordance with company policies and AODA.

Successful applicants will be informed about our accommodation policies during the employment process.

Worker Type: Employee
Job Type: Regular