Executive Administrative Assistant

Halifax Water; Halifax; Sur place; CAD 65 000 - 85 000; Plein temps

Résumé du poste

Halifax Water in Halifax is seeking an Executive Administrative Assistant to support the General Manager in a fast-paced, demanding environment. This is a regular, full-time role within the General Manager / CEO's Office.

The successful candidate will provide senior administrative support, interact with board commissioners and municipal leaders, maintain confidentiality, and contribute to a collaborative team while delivering outstanding customer service.

Qualifications

• A business diploma from a recognized educational institute.
• Five years of related senior administrative experience, plus two years at an executive level.
• Demonstrated knowledge of Halifax Water, utility or municipal operations and programs.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive, and knowledge of ERP/CMMS software.

Responsabilités

• Provides executive administrative support to the office of the General Manager in a demanding, fast-paced environment.
• Interact with Halifax Water Board Commissioners, elected officials, executive municipal and industry leaders, the public, and staff at all levels.
• Requires a high degree of confidentiality, initiative, and flexibility with strong customer service and communication skills.
• Work efficiently and effectively with minimal supervision.
• Contribute to a collaborative team environment.

Connaissances

Executive support

Confidentiality

Communication skills

Formation

Business diploma

Outils

Microsoft Office 365

ERP / CMMS software

SharePoint / OneDrive

Description du poste

Halifax Water is currently hiring for the job of Executive Administrative Assistant. This is a regular opportunity in the General Manager / CEO's Office and has full-time hours.

As an Executive Administrative Assistant, you will:

• Provides executive administrative and other support to the office of the General Manager in a demanding, fast-paced work environment.
• Support the General Manager and have on-going interaction with Halifax Water Board Commissioners, elected officials, Executive municipal and industry leaders, the public, and staff at all levels.
• Requires a high degree of confidentiality, initiative, and flexibility combined with a strong customer service focus and strong communication skills.
• Work efficiently and effectively with minimal supervision.
• Have a strong commitment to working in a collaborative team environment.

To do this job, you need to have:

• A business diploma from a recognized educational institute.
• Demonstrated knowledge of Halifax Water, utility or municipal operations and programs.
• Five years of related senior administrative experience, plus two years at an executive level.
• Proficiency with Microsoft Office 365, including but not limited to Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive, and knowledge of Enterprise Resource Planning software and Computerized Maintenance Management Software.

This job is a non-union position. The job description and benefits to working at Halifax Water can be viewed on the Halifax Water website (Work for Halifax Water | Halifax Water).

Halifax Water Is An Equal Opportunity Employer. This means:

• Our goal is to be a diverse workplace, which is representative of the community we serve, at all job levels. We believe a diverse workforce positively contributes to our success, and the success of our community.
• We encourage applications from qualified African Nova Scotians, LGBTQ+ community, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenous persons. You are encouraged to self-identify in the cover letter.

Application Deadline is 4:30 pm on October 18, 2026.

Thank you for applying for a job with us. We will contact you only if we choose you for an interview.

If offered the job:

• You will need to successfully pass a background check.