Executive Admin Lead - Governance, Finance & Operations

CAIS; Toronto; Remote; CAD 67,000 - 88,000; Full time

Benefits offered by this job

Health & life-stage

Paid time off

Pension & benefits

Professional growth

Diversity & inclusion

Campus facilities

Job summary

Upper Canada College (UCC) in Toronto, Ontario is seeking an Administrative Assistant to provide high-level administrative and operational support to the Vice-Principals of Finance and Operations. You will help ensure governance, risk management, and execution of priorities across the college.

Responsibilities include governance coordination, financial administration, data reporting, and cross-functional collaboration.

Qualifications

• Post-secondary education in business, finance, or related field.
• 5–7 years of progressive administrative or coordination experience.
• Strong understanding of governance or financial environments.
• Advanced proficiency with Google Workspace (Docs, Sheets, Drive, Gmail) or comparable environment.
• Proven experience supporting senior leaders in complex organizations.
• Demonstrated experience coordinating multiple projects and priorities.
• Experience with data, reporting, and systems; AI tools to enhance productivity a plus.

Responsibilities

• Governance & executive coordination: schedule meetings, prepare materials, manage agendas and minutes.
• Finance & operations administration: assist procurement, contracts, and reporting cycles.
• Systems, process & data coordination: support data integrity, reporting, and tool adoption.
• Administrative support: triage requests, calendar and correspondence for Vice-Principals.
• Other duties: support cross-functional initiatives and continuous improvement projects.

Skills

Administrative coordination

Governance support

Google Workspace

Data analysis

AI tools for productivity

Communication skills

Project coordination

Multitasking

Education

Post-secondary education in business/finance

Tools

Google Workspace

Job description

Upper Canada College (UCC) in Toronto, Ontario is seeking an Administrative Assistant to provide high-level administrative and operational support to the Vice-Principals of Finance and Operations. You will help ensure governance, risk management, and execution of priorities across the college.

Responsibilities include governance coordination, financial administration, data reporting, and cross-functional collaboration.