Exam Office Assistant

McGill University; Montreal (administrative region); On-site; CAD 19,000 - 23,000; Part time

Job summary

McGill University is seeking a part-time Exam Office Assistant in Montreal to support the Crowdmark exam process. The role involves organizing and preparing digital exam materials, tracking submissions, and assisting with distribution and troubleshooting.

Responsibilities include coordinating with professors and invigilators, maintaining records, and performing general office duties to ensure smooth exam sessions. Requires a high school diploma and reliability for the full employment period.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to manage tasks efficiently in a fast-paced environment.
• Clear communication skills and ability to work well within a team.
• Punctuality and availability for the full duration of the employment period.

Responsibilities

• Organizing and preparing exam materials for digital processing and distribution.
• Ensuring accurate record-keeping of exam submissions and materials.
• Assisting with the distribution and tracking of exams through platforms.
• Providing basic support for troubleshooting and resolving issues with the exam process.
• Communicating with professors and invigilators to assist with exam-related queries.
• Performing general office duties and supporting the smooth execution of the exam session.

Skills

Attention to detail

Organizational skills

Teamwork

Clear communication

Punctuality

Education

High School Diploma

Job description

Position Summary:

Reporting to the Chief/Deputy Invigilators, the Exam Office Assistant supports the Crowdmark exam process by handling administrative tasks related to digital exam preparation and management.

Duties and responsibilities:

• Organizing and preparing exam materials for digital processing and distribution.
• Ensuring accurate record-keeping of exam submissions and materials.
• Assisting with the distribution and tracking of exams through platforms.
• Providing basic support for troubleshooting and resolving issues with the exam process.
• Communicating with professors and invigilators to assist with exam-related queries.
• Performing general office duties and supporting the smooth execution of the exam session.

Other Qualifying Skills and/or Abilities:

Strong attention to detail and organizational skills. Ability to manage tasks efficiently in a fast-paced environment. Familiarity with basic digital tools and platforms. Clear communication skills and ability to work well within a team. Punctuality and availability for the full duration of the employment period.

Knowledge of English:

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

Minimum Education and Experience:

High School Diploma Minimal or No Related Experience

Hourly Salary:

$18.25

Estimated Number of Work Hours per Week:

20 (Part time)

Position Start Date:

2026-10-05

Position End Date:

2026-12-23

Deadline to Apply:

2026-09-30

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].