Events & Outreach Officer

University of Toronto; Toronto; On-site; CAD 68,000 - 87,000; Full time

Job summary

The University of Toronto's Temerty Faculty of Medicine seeks an Events & Outreach Officer to support HI3 and EPIC by planning and delivering strategic research events with academic, healthcare and industry partners.

You will coordinate logistics, communications and promotional materials, manage registrations and travel for speakers, and contribute to evaluating outcomes to improve event planning processes.

Qualifications

• Bachelor's degree or equivalent education/experience.
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Responsibilities

• Conceptualizing, organizing and executing events and programming, including coordinating logistics and liaising with clients, vendors and service providers

Skills

Advanced written and verbal comms

Excellent organizational skills

Time-management

Problem solving

Cross-functional collaboration

Education

Bachelor's Degree or equivalent

Tools

WordPress

REDCap

MS Forms

Concur

Eventbrite

4Waves

SharePoint

Airtable

Canva

Job description

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

This position will support strategic activities of the University of Toronto’s Canadian Hub for Health Intelligence & Innovation in Infectious Diseases (HI3) and Emerging Pathogens & Infectious Diseases Consortium (EPIC). HI3 is a federally funded research and collaboration hub with over 100 academic, not-for-profit, and private sector members with the mandate to coordinate health emergency readiness and response.

Bridging the University’s various divisions and hospital partners, EPIC is a collaborative institutional strategic initiative that marshals Toronto’s advanced research infrastructure and collective world-renowned research and training expertise to enable an integrated, innovative response to infectious diseases. Together, HI3 and EPIC contribute to preparing for future health emergencies, strengthening systems to advance resilience, and fostering innovations to help prevent the next pandemic.

As the Events & Outreach Officer, reporting through HI3, you will support both HI3 and EPIC in the planning and delivery of strategic research events, symposia, workshops and outreach initiatives. Working across a network of academic, healthcare and other external partners, you will coordinate complex event activities and communications that support ecosystem engagement and the delivery of key program priorities. Your work will contribute to bringing partners together around infectious disease research, innovation and health emergency readiness.

Your responsibilities will include:

• Conceptualizing, organizingand executing events and programming, including coordinating logistics and liaising with clients, vendors and service providers
• Conducting post-event evaluation and analysis and recommending changes to event planning activities
• Coordinating the drafting, production and dissemination of advertising, promotional and outreach materials
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Updating and maintaining event and program records, including ticketing databases
• Supporting event-related financial administration, including cost estimates and expense reimbursements

Essential Qualifications:

• Bachelor's Degree or an acceptable combination of education and experience
• Minimum three (3) years of event coordination and outreach experience in a university environment
• Demonstrated experience conceptualizing, organizing and executing research events and programming, including symposia and workshops
• Demonstrated experience coordinating complex event logistics, including domestic and international travel, itineraries and accommodations for speakers and participants
• Experience supporting communications and outreach activities, including developing promotional and event materials and maintaining web content in WordPress
• Experience liaising with internal and external service providers and stakeholders
• Experience collecting and analyzing survey and event feedback and conducting post-event evaluations using REDCap and MS Forms
• Experience coordinating event registration activities and maintaining event or ticketing databases (e.g., 4Waves, Eventbrite)
• Experience coordinating meetings, including schedules, agendas, materials, action and follow-up items
• Experience supporting event-related financial administration, including cost estimates, purchases or procurement, and expense reimbursements (e.g., Concur)
• Demonstrated proficiency with MS Office and other relevant administrative, collaboration, and content-development tools and platforms (e.g., SharePoint, Planner, Airtable, Canva, AI-enabled productivity tools)
• Advanced written and verbal communication skills, with the ability to work effectively with a wide variety of internal and external contacts
• Excellent organizational and time-management skills, with the ability to manage competing priorities and meet deadlines
• Strong problem-solving skills and sound judgment, with the ability to resolve event-related issues and elevate as appropriate

Assets (Nonessential):

• Knowledge of the Temerty Faculty of Medicine
• Knowledge of the infectious disease research and innovation landscape within the University of Toronto and affiliated health institutions

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Organized
• Problem solver

Closing Date: 09/22/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Hospitality
Recruiter: Sana J Mahmood

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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