Events Officer

Lakeridge Health Foundation; Oshawa; On-site; CAD 55,000 - 82,000; Full time

Benefits offered by this job

HOOPP Pension Plan

Benefits

Job summary

Lakeridge Health Foundation is seeking an Events Officer in Oshawa to lead planning, execution and growth of signature fundraising events and community engagement initiatives. You will coordinate internal stakeholders, sponsors and vendors to deliver high-impact experiences that drive fundraising and donor loyalty.

You will manage budgets, evaluate outcomes, and collaborate with marketing to promote events while supporting volunteer committees and ensuring exceptional participant experiences.

Qualifications

• 3-5 years’ progressive experience in event planning, preferably within fundraising and/or non-profit.
• Proven track record in executing large-scale, complex, and high-profile events that meet or exceed fundraising goals.
• Strong financial acumen with experience in budget creation, management, and reporting.
• Exceptional project management, organizational, and problem-solving skills with keen attention to detail.
• Skilled in negotiation, vendor management, and logistics.
• Collaborative, approachable, and trustworthy, with excellent interpersonal and leadership skills.
• Demonstrated creativity, flexibility, and sound judgment.
• Experience recruiting, supervising, and motivating volunteers and committees.
• Proficiency with Raiser’s Edge, Raisin, MS Office, or equivalent programs.
• Valid driver’s license and access to a vehicle.
• Ability to work flexible hours, including evenings and weekends as required.
• A passion for health care philanthropy and a commitment to advancing the life-changing work of Lakeridge Health.

Responsibilities

• Work with Senior Manager and Senior Officer to develop, manage and monitor the annual events and community engagement budget.
• Serve as the Foundation's primary project coordinator and internal liaison for all signature fundraising events, ensuring effective collaboration among staff, volunteers, sponsors, vendors and external partners.
• Coordinate and manage relationships with external event production companies and agency partners, consultants and suppliers, ensuring deliverables, timelines, budgets and service standards.
• Develop and manage comprehensive event work plans, critical paths, budgets and timelines to ensure projects are delivered on time and within budget.
• Coordinate event logistics, including venues, permits, licenses, suppliers, catering, entertainment, audiovisual production, auction procurement, transportation, signage and vendor management.
• Monitor event revenue and expenses, identify opportunities to maximize net revenue and complete post-event reporting.
• Ensure delivery of an exceptional experience for donors, sponsors, participants, volunteers and guests.

Skills

Event planning

Budget management

Vendor negotiation

Stakeholder coordination

Donor relations

Project management

Communication

Volunteer management

Tools

Raiser’s Edge

Raisin

MS Office

Job description

Lakeridge Health Foundation raises funds and builds awareness to support Lakeridge Health’s regional priorities and advance health care across Durham Region. The Foundation is growing to meet the evolving needs of our health system. With exciting projects on the horizon to support the critical needs of Lakeridge Health including advancing a regional fundraising campaign, delivering premier fundraising events and driving community engagement initiatives for impact, this is a pivotal time to join our team and make a lasting impact.

We’re looking for a strategic, creative, and dynamic member to help elevate our community presence, strengthen donor relationships, and drive critical fundraising efforts to support health care across Durham Region and beyond.

Job Purpose:

Reporting to the Senior Manager, Community Engagement, and working closely with the Senior Officer, Community Engagement, the Events Officer plays a key role in delivering Lakeridge Health Foundation's event & community engagement strategy through the planning, execution and growth of the Foundation's signature fundraising events, community fundraising initiatives, stewardship and cultivation events, peer-to-peer fundraising activities, and other donor engagement opportunities.

As the Foundation's primary project coordinator and liaison for signature fundraising events, the Events Officer is responsible for coordinating internal stakeholders, sponsors, vendors, volunteers and external event management partners to ensure events are delivered seamlessly, achieve fundraising objectives and provide an exceptional participant and donor experience.

The Events Officer supports the full event lifecycle, including planning, budgeting, logistics, sponsorship fulfillment, participant experience, volunteer coordination, evaluation and performance measurement. The Officer identifies opportunities to enhance event experiences, strengthen community engagement and maximize fundraising revenue.

Key Responsibilities:

Event Planning & Execution

• Work alongside the Senior Manager, Community Engagement and Senior Officer, Community Engagement to develop, manage and monitor the annual events and community engagement budget.
• Serve as the Foundation's primary project coordinator and internal liaison for all signature fundraising events, ensuring effective collaboration between Foundation staff, volunteers, sponsors, vendors and external event management partners.
• Coordinate and manage relationships with external event production companies and agency partners, consultants and suppliers, ensuring deliverables, timelines, budgets and service standards are achieved.
• Develop and manage comprehensive event work plans, critical paths, budgets and timelines to ensure projects are delivered on time and within budget.
• Coordinate event logistics, including venues, permits, licenses, suppliers, catering, entertainment, audiovisual production, auction procurement, transportation, signage and vendor management, working collaboratively with external event partners where appropriate.
• Monitor event revenue and expenses, proactively identify opportunities to maximize net revenue and complete financial reconciliation and post-event reporting within established timelines.
• Ensure delivery of an exceptional experience for donors, sponsors, participants, volunteers and guests before, during and after each event.

Community Fundraising & Engagement

• Support the Senior Officer, Community Engagement on the planning and execution of community-led fundraising initiatives, third-party events and peer-to-peer fundraising campaigns.
• Support stewardship and cultivation events that strengthen donor relationships and deepen community engagement.
• Assist with the planning, administration and promotion of lottery and gaming fundraising initiatives, as assigned.
• Identify opportunities to expand community participation, enhance fundraising experiences and develop new community fundraising initiatives aligned with Foundation priorities.

Sponsorship & Revenue Generation

• Collaborate with Officer, Sponsorships & Corporate Giving to develop strong donor engagement strategies, recruit and support sponsorships, and support a best-in-class donor experience that maximizes revenue and strengthens community support.
• Support sponsor fulfillment activities to ensure sponsors receive exceptional recognition, stewardship and value.
• Identify innovative opportunities to increase fundraising participation, sponsorship revenue and donor engagement.

Marketing, Stewardship & Volunteer Engagement

• Collaborate with the Marketing & Communications team to support integrated marketing and digital campaigns that recruit participants, increase fundraising and steward donors and sponsors.
• Work with Foundation leadership to recruit, orient, support and recognize event committees, ambassadors and volunteers while maintaining strong ongoing communication.
• Cultivate and maintain meaningful relationships with donors, sponsors, volunteers, vendors, participants and community partners to encourage long-term engagement and support.

Reporting & Administration

• Maintain accurate event records and constituent information using Raiser's Edge, Raisin and other Foundation systems.
• Prepare post-event evaluations, KPI reports and recommendations to continuously improve fundraising performance, participant experience and operational effectiveness.
• Maintain committee minutes, event documentation and shared Marketing & Communications files.
• Oversee the inventory of event signage, promotional materials, displays, swag and other event assets.
• Ensure compliance with Foundation policies, privacy requirements and fundraising best practices.
• Seek innovative approaches that improve operational efficiency, event quality and fundraising outcomes.
• Provide support to the Senior Manager, Community Engagement, Senior Officer, Community Engagement and other team members as required.

Qualifications:

• Minimum 3-5 years’ progressive experience in event planning, preferably within fundraising and/or non-profit.
• Proven track record in executing large-scale, complex, and high-profile events that meet or exceed fundraising goals.
• Strong financial acumen with experience in budget creation, management, and reporting.
• Exceptional project management, organizational, and problem-solving skills with keen attention to detail.
• Skilled in negotiation, vendor management, and logistics.
• Collaborative, approachable, and trustworthy, with excellent interpersonal and leadership skills.
• Demonstrated creativity, flexibility, and sound judgment.
• Experience recruiting, supervising, and motivating volunteers and committees.
• Proficiency with Raiser’s Edge, Raisin, MS Office, or equivalent programs.
• Valid driver’s license and access to a vehicle.
• Ability to work flexible hours, including evenings and weekends as required.
• A passion for health care philanthropy and a commitment to advancing the life-changing work of Lakeridge Health.

What we offer:

You will join a high-functioning, innovative and collaborative team with strong leadership and a supportive Board of Directors. With a strategic plan in place, the Foundation is in the midst of an exciting path forward with a focus on making our biggest impact on local health care.

We offer an excellent package to employees including an outstanding pension plan via Healthcare of Ontario Pension Plan (HOOPP), competitive salary, benefits, and the opportunity to progress and build your career.

Who we are:

Lakeridge Health Foundation raises funds and builds awareness to support Lakeridge Health’s regional priorities and advance health care across Durham Region. Lakeridge Health is home to a number of regional programs including one of the province’s top Cancer Centres, the R.S. McLaughlin Durham Regional Cancer Centre. Through the Foundation’s thriving major gift, planned giving, annual giving and community giving programs, which are supported by the generosity of corporations, individuals and volunteers, we’re ensuring the very best health care is available, close to home.

Lakeridge Health Foundation is accredited by Imagine Canada.

Lakeridge Health Foundation is an equal opportunity employer and welcomes all qualified applicants, regardless of gender, race, age, sexuality, or disability. Accommodation, as required by law, will be provided in all areas of recruitment and assessment. If you are applying for a position, please let us know any needs you may have in advance.