Philanthropy Coordinator

Lakeridge Health Foundation; Oshawa; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

HOOPP pension or competitive benefits

Job summary

Lakeridge Health Foundation is seeking a Phllanthropy Coordinator to provide administrative and project coordination support for donor engagement, grant and proposal coordination, stewardship initiatives, and reporting. You will help frontline fundraisers focus on relationship-building and revenue-generating activities in Durham Region.

The role requires post-secondary education in a related field, strong communication and organizational skills, and experience with fundraising CRM systems.

Qualifications

• Post-secondary education in Business, Communications, Fundraising, Non-Profit Management, Public Relations or a related discipline.
• Excellent written and verbal communication skills with the ability to prepare professional donor correspondence and fundraising materials.
• Strong interpersonal and relationship-building skills with exceptional customer service.
• Experience with fundraising CRM systems, preferably Raiser’s Edge, an asset.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Provide administrative and project coordination support to frontline fundraising staff in advancing donor relationships through cultivation, solicitation and stewardship activities.
• Assist in preparing donor briefing materials, prospect profiles, solicitation packages, presentations, donor correspondence, pledge documentation, acknowledgement letters and other fundraising materials.
• Support the coordination and submission of grant applications, sponsorship requests and foundation proposals, including proposal schedules, grant deadlines, reporting requirements and stewardship deliverables.
• Conduct basic prospect research and compile background information to support donor engagement strategies.
• Support meaningful donor stewardship through acknowledgement correspondence, stewardship calls and donor communications.
• Respond to donor and community partner inquiries with professionalism, ensuring exceptional customer service and directing requests appropriately.
• Support donor recognition and stewardship initiatives, including coordinating donor recognition signage, supporting recognition events, and tracking stewardship activities and recognition commitments.
• Maintain accurate prospect and donor records within Raiser’s Edge, ensuring all actions, proposals, relationships, biographical information and fundraising activity are entered accurately and in a timely manner.
• Assist in preparing fundraising reports, dashboards, donor lists, pipeline metrics and other information to support fundraising activities.
• Ensure compliance with Foundation business rules, data standards and privacy requirements.
• Coordinate meetings, donor visits, calendars, correspondence and travel arrangements, including meeting logistics, agendas, minutes and follow-up action items in support of fundraising activities.
• Process and reconcile Philanthropy team expense reports, invoices and purchase requests.
• Maintain shared team calendars, fundraising trackers and project schedules that support the Philanthropy team.
• Support and attend Foundation-wide events, community initiatives and organizational activities, providing operational and administrative support to ensure the Foundation and Philanthropy team are well represented and supported.
• Perform other duties as assigned in support of Foundation priorities.

Skills

Excellent written and verbal comms

Interpersonal skills

Customer service oriented

Organizational skills

Multitasking / prioritization

Attention to detail

Education

Post-secondary education in Business/Communications/Fundraising/Non-Profit Management/Public Relations

Tools

Raiser’s Edge

MS Office

Job description

Lakeridge Health Foundation raises funds and builds awareness to support Lakeridge Health’s regional priorities and advance health care across Durham Region.The Foundation is growing to meet the evolving needs of our health system. With exciting projects on the horizon to support the critical needs of Lakeridge Health including advancing a regional fundraising campaign, delivering premier fundraising events and driving community engagement initiatives for impact, this is a pivotal time to join our team and make a lasting impact.

We're looking for a highly organized, collaborative and enthusiastic team member who thrives on keeping people, projects and priorities moving forward. This is an exceptional opportunity for someone who loves variety, enjoys bringing order to complexity, and is excited to learn every aspect of healthcare philanthropy. Working alongside an experienced team of fundraising professionals, you'll help mobilize donor strategies, coordinate meaningful initiatives, support transformational philanthropic partnerships, and contribute to building the operational systems and fundraising processes that will power the Foundation's next stage of growth. If you're a natural multitasker who enjoys solving problems, supporting others to succeed, and wants to build a career where every day offers something new, we'd love to hear from you.

Job Purpose

The Philanthropy Coordinator is an essential member of the Philanthropy team, providing administrative, project coordination and fundraising support that enables the Foundation to achieve its annual fundraising and revenue generation goals. Working collaboratively with Philanthropy team members, the Philanthropy Coordinator assists with donor engagement, grant and proposal coordination, stewardship initiatives and donor communications while ensuring the efficient coordination of fundraising activities and exceptional service to donors and community partners. The role builds fundraising capacity by enabling frontline fundraisers to focus on relationship management, donor engagement and revenue generating activities.

Key Responsibilities

Revenue Generation & Fundraising Support

• Provide administrative and project coordination support to frontline fundraising staff in advancing donor relationships through cultivation, solicitation and stewardship activities.
• Assist in preparing donor briefing materials, prospect profiles, solicitation packages, presentations, donor correspondence, pledge documentation, acknowledgement letters and other fundraising materials.
• Support the coordination and submission of grant applications, sponsorship requests and foundation proposals, including proposal schedules, grant deadlines, reporting requirements and stewardship deliverables.
• Conduct basic prospect research and compile background information to support donor engagement strategies.

Donor Stewardship & Experience

• Support meaningful donor stewardship through acknowledgement correspondence, stewardship calls and donor communications.
• Respond to donor and community partner inquiries with professionalism, ensuring exceptional customer service and directing requests appropriately.
• Support donor recognition and stewardship initiatives, including coordinating donor recognition signage, supporting recognition events, and tracking stewardship activities and recognition commitments.

Database & Pipeline Support

• Maintain accurate prospect and donor records within Raiser’s Edge, ensuring all actions, proposals, relationships, biographical information and fundraising activity are entered accurately and in a timely manner.
• Assist in preparing fundraising reports, dashboards, donor lists, pipeline metrics and other information to support fundraising activities.
• Ensure compliance with Foundation business rules, data standards and privacy requirements.

Fundraising & Administrative Coordination

• Coordinate meetings, donor visits, calendars, correspondence and travel arrangements, including meeting logistics, agendas, minutes and follow-up action items in support of fundraising activities.
• Process and reconcile Philanthropy team expense reports, invoices and purchase requests.
• Maintain shared team calendars, fundraising trackers and project schedules that support the Philanthropy team.
• Support and attend Foundation-wide events, community initiatives and organizational activities, providing operational and administrative support to ensure the Foundation and Philanthropy team are well represented and supported.
• Perform other duties as assigned in support of Foundation priorities.

Position Requirements

• Post-secondary education in Business, Communications, Fundraising, Non-Profit Management, Public Relations or a related discipline, or an equivalent combination of education and experience.
• Excellent written and verbal communication skills with the ability to prepare professional donor correspondence and fundraising materials.
• Strong interpersonal and relationship-building skills with exceptional customer service.
• Experience with fundraising CRM systems, preferably Raiser’s Edge, an asset.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Valid driver's license and access to reliable transportation.
• Passion for healthcare philanthropy and improving health care in Durham Region through charitable giving.

Core Competencies

• Understanding of donor-centred fundraising principles and stewardship.
• Ability to build positive working relationships with donors, volunteers, community partners and colleagues.
• Strong organizational, research and analytical skills, with a keen attention to detail.
• Creative, innovative and resourceful problem solver.
• Strong project coordination and time management skills.
• Self-motivated with the ability to work independently while collaborating effectively within a team.
• Professional, ethical and committed to maintaining confidentiality.
• Adaptable and comfortable working in a fast-paced, evolving environment.
• Demonstrates sound judgement, initiative and accountability.
• Creative, resourceful and eager to learn.

What we offer

You will join a high-functioning, innovative and collaborative team with strong leadership and a supportive Board of Directors. With a strategic plan in place, the Foundation is in the midst of an exciting path forward with a focus on making our biggest impact on local health care.

We offer an excellent package to employees including an outstanding pension plan via Healthcare of Ontario Pension Plan (HOOPP), competitive salary, benefits, and the opportunity to progress and build your career.

Who we are

Lakeridge Health Foundation raises funds and builds awareness to support Lakeridge Health’s regional priorities and advance health care across Durham Region. Lakeridge Health is home to a number of regional programs including one of the province’s top Cancer Centres, the R.S. McLaughlin Durham Regional Cancer Centre. Through the Foundation’s thriving major gift, planned giving, annual giving and community giving programs, which are supported by the generosity of corporations, individuals and volunteers, we’re ensuring the very best health care is available, close to home.

Lakeridge Health Foundation is accredited by Imagine Canada.

Lakeridge Health Foundation is an equal opportunity employer and welcomes all qualified applicants, regardless of gender, race, age, sexuality, or disability. Accommodation, as required by law, will be provided in all areas of recruitment and assessment. If you are applying for a position, please let us know any needs you may have in advance.

Lakeridge Health Foundation has engaged Predictive Success Corporation to assist with the selection process for the position of Philanthropy Coordinator. Their analytics tool, the Predictive Index Behaviour Assessment, is a science-based, online behavioural assessment that provides objective data identifying the unique motivating drives and behaviours of prospective and current staff.

Introductory emails will be sent only to candidates who we would like to participate in the Predictive Index Behaviour Assessment

All inquiries and applications will be held in strict confidence.

We thank all applicants in advance.

[e-mail].

The job posting will close on September 8, 2026 @ Noon.