Events Manager

SiteMedia; Vancouver; On-site; CAD 72,000 - 85,000; Full time

Benefits offered by this job

Extended health benefits plan

Company laptop (Apple)

Office coffee, snacks, and beverages

Dogs in the office

Job summary

SiteMedia informs and connects leaders across Canada's construction, infrastructure, water, and environmental sectors through national publications, events, and awards programs. We are hiring an Events Manager to own planning, budgeting, and execution of our events portfolio—national conferences to industry awards nights.

You’ll be client-facing and responsible for every step, from start to finish. If you love big-picture planning and on-site problem solving, this role offers both.

Qualifications

• 5+ years of experience in event planning or event management.
• Proven experience developing and maintaining event budgets.
• Strong client-facing and problem-solving skills.
• Travel to events and evenings/weekends availability.
• Experience with project management tools is an asset.

Responsibilities

• Develop, manage and maintain event budgets across SiteMedia's events portfolio, including forecasting, cost tracking, and reporting.
• Lead the development of a standardized master event template spreadsheet that can be used consistently across all events.
• Ensure an accurate and detailed event spreadsheet is created and maintained for each event, in advance of planning.
• Work with the sales, editorial, and social media teams to track ticket sales and timelines for major marketing and sales push activities.
• Manage all on-site logistics, including room setups, AV requirements, catering, and venue coordination.
• Lead on-site execution, troubleshooting issues in real time to keep events running smoothly.
• Lead post-event evaluations, gathering feedback and performance metrics from clients, sponsors, and attendees.

Skills

Event planning

Budget management

Client relationships

On-site execution

Team coordination

Communication

Education

Bachelor's degree preferred

Tools

Productive

Google Suite

Slack

Job description

SiteMedia informs and connects industrial leaders across Canada's construction, infrastructure, water, and environmental sectors, through national publications, events, and awards programs. We're the place where decision-makers in these industries go to stay in the loop and build the relationships that matter.

We're hiring an Events Manager to own the planning, budgeting, and execution of our events portfolio, from national conferences to industry awards nights. This person is the client-facing lead on every event we run, start to finish, and the one who makes sure each event hits its goals for the client, the sponsors, and the business. If you love the mix of big-picture planning and on-the-ground problem solving, this role gives you plenty of both.

So what kind of person fits the role? Someone who's run events end to end and knows what a healthy budget actually looks like, not just on paper. Comfortable being the face of an event for a client, steady when something goes sideways, and just as happy with a spreadsheet as they are on-site solving a problem.

Key Responsibilities

Event Planning, Budget & Execution

• Develop, manage and maintain event budgets across SiteMedia's events portfolio, including forecasting, cost tracking, and reporting
• Work closely with the finance team to set event budgets and revenue targets to ensure profitability
• Lead the development of a standardized master event template spreadsheet that can be used consistently across all events
• Ensure an accurate and detailed event spreadsheet is created and maintained for each event, in advance of planning
• Work with the sales, editorial, and social media teams to track ticket sales, flag and build timelines for major marketing and sales push activities, and flag early when sales, sponsorships, or ticket numbers are falling behind
• Utilize Productive (our project management software) to assign tasks and track time across the events portfolio
• Manage all on-site logistics, including room setups, AV requirements, catering, and venue coordination
• Build and maintain pre-event run sheets, schedules, and vendor coordination timelines
• Lead on-site execution, troubleshooting issues in real time to keep events running smoothly

Client, Sponsor & Team Relations

• Serve as the primary client-facing lead for each event, managing expectations from first conversation through post-event follow-up
• Build and maintain strong relationships with clients, understanding their goals for each event and ensuring those goals shape how the event comes together
• Ensure all sponsor deliverables are executed on, serving as the main point of contact for sponsors alongside your event team and sales team
• Act as the primary point of contact with venues, vendors, and production partners, negotiating rates and contracts where needed
• Work closely with event coordinators and support staff, managing workflows to keep the team aligned and making sure every team member knows what they're responsible for
• Coordinate cross-functionally with other Site Group teams (marketing, social, production) to ensure events run seamlessly from planning through execution

Marketing & Documentation

• Partner with the marketing and social media teams to plan, develop and execute event promotion plans and communications calendars
• Oversee the creation and distribution of promotional materials for events, including social media assets, email campaigns, printed signage, event programs, and sponsor recognition materials, ensuring all materials are on-brand and delivered on schedule
• Work collaboratively with the team to develop the annual media kit, including a breakdown of key sponsorship titles
• Lead post-event evaluations, gathering feedback and performance metrics from clients, sponsors, and attendees
• Keep all contracts and event-related information organized and up to date in Google Drive, so the team always has a single source of truth
• Use post-event insights to continuously improve future events and refine internal processes

Qualifications

• 5+ years of experience in event planning or event management
• Proven experience developing and maintaining event budgets
• A creative problem-solver with an eye for experiential design and a passion for crafting unique audience moments.
• Comfortable serving as the primary client-facing lead on events
• Strong verbal and written communication skills, with confidence speaking to clients, sponsors, and vendors
• Experience with project management or collaboration tools (e.g., Productive, Google Suite, Slack) is an asset
• Experience in media, publishing, or B2B events is an asset
• Bachelor's degree is preferred but not required with equivalent experience
• Available to travel to and support events taking place on evenings or weekends

SiteMedia "Must Haves"

• You care about getting it right, precision and accuracy drive you
• Able and willing to work from our Abbotsford HQ 4 days a week
• You're a self-starter who takes ownership of your work and follows through
• You have a sense of humor and love to have fun, but take your responsibilities seriously
• Available to support events in person, including occasional evenings, weekends, and travel

Benefits of Working for SiteMedia

• Compensation: $72,000 - $85,000 (based on experience)
• Extended health benefits plan
• Company laptop (Apple)
• Office coffee, snacks, and refreshments
• Dogs in the office - woof!

SiteMedia is an Equal Opportunity Employer. We offer reasonable accommodations to candidates with disabilities throughout the recruitment process. We thank all candidates for their time and interest in working at SitePartners, however, only candidates under consideration for opportunities with SitePartners will be contacted to participate further in this process.