Events Coordinator

University of Toronto; Toronto; On-site; CAD 72,000 - 92,000; Full time

Job summary

University of Toronto's Henry N.R. Jackman Faculty of Law is seeking an Events Coordinator to lead logistics for workshops, conferences, and dinners on the St. George campus in downtown Toronto.

Reporting to the Manager, Events, you will manage roombookings, catering, AV, contracts, invoices, floor plans, and post-event evaluations, while coordinating with clients, vendors, and internal teams to deliver high-quality events within tight timelines.

Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of directly related experience in planning, organizing, and executing events.
• Experience coordinating logistics such as room bookings, catering, audio/visual services, and permits for small to large-scale events.
• Experience preparing service contracts, invoices, itineraries, and floor plans for events.
• Experience developing content for marketing, promotional materials, and digital platforms, including social media.
• Experience analyzing administrative processes, post-event feedback, and recommending improvements.
• Experience collaborating with clients, vendors, and internal stakeholders to resolve issues and ensure event success.
• Experience supporting financial processes such as cost estimates, expense tracking, and processing invoices and receipts.
• Experience drafting reports, promotional content, and professional correspondence, with a strong attention to detail.
• Experience providing guidance or direction to casual staff or volunteers.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Excellent communication skills, both written and verbal.
• Superior customer service and stakeholder engagement skills.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), event management software and digital platforms.

Responsibilities

• Plan and coordinate events by acting as the first point of contact for enquiries, developing event schedules, and overseeing logistics such as roombookings, catering, permits, and audio-visual needs.
• Execute event operations, including preparing itineraries, service contracts, invoices, and floor plans, while ensuring smooth set-up, delivery, and post-event wrap-up.
• Collaborate withinternal and external stakeholders (clients, vendors, service providers, and committees) to ensure requirements are met and issues are resolved.
• Develop and maintain communications by creating promotional content, maintaining digital platforms and social media, and liaising with communications staff to market events and services.
• Provide administrative support, including data entry, generating reports, analyzing processes, and recommending improvements for efficiency.
• Monitor event quality and outcomes through post-event evaluations, reporting, and recommendations for future improvements.
• Collaborating on financial tasks such as cost estimates, handling expenses, issuing receipts, and processing invoices.

Skills

Event planning

Logistics coordination

Vendor management

Communication skills

MS Office

Social media

Education

Bachelor's Degree

Tools

MS Office

Event management software

Digital platforms

Job description

About us

The Henry N.R. Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. Jackman Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity

Working on-site, and under the supervision of the Manger, Events, the Events Coordinator develops and organizes the logistics of numerous/multi-day events within tight timelines andcompeting deadlines. The incumbent serves as a main contact between the Faculty of Law and its faculty and event conveners, ensuring the successful delivery of workshops, conferences, roundtables, business luncheons , dinners and other events with the highest level of quality.

Your responsibilities will include:

• Plan and coordinate events by acting as the first point of contact for enquiries, developing event schedules, and overseeing logistics such as roombookings, catering, permits, and audio-visual needs.
• Execute event operations, including preparing itineraries, service contracts, invoices, and floor plans, while ensuring smooth set-up, delivery, and post-event wrap-up.
• Collaborate withinternal and external stakeholders (clients, vendors, service providers, and committees) to ensure requirements are met and issues are resolved.
• Develop and maintain communications by creating promotional content, maintaining digital platforms and social media, and liaising with communications staff to market events and services.
• Provide administrative support, including data entry, generating reports, analyzing processes, and recommending improvements for efficiency.
• Monitor event quality and outcomes through post-event evaluations, reporting, and recommendations for future improvements.
• Collaborating on financial tasks such as cost estimates, handling expenses, issuing receipts, and processing invoices.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of directly related experience in planning, organizing, and executing events, preferably in a university or comparable environment.
• Demonstrated experience coordinating logistics such as room bookings, catering, audio/visual services, and permits for small to large-scale events.
• Experience preparing service contracts, invoices, itineraries, and floor plans for events.
• Experience developing content for marketing, promotional materials, and digital platforms, including social media.
• Experience analyzing administrative processes, post-event feedback, and recommending improvements.
• Experience collaborating with clients, vendors, and internal stakeholders to resolve issues and ensure event success.
• Experience supporting financial processes such as cost estimates, expense tracking, and processing invoices and receipts.
• Experience drafting reports, promotional content, and professional correspondence, with a strong attention to detail.
• Experience providing guidance or direction to casual staff or volunteers.
• Strong organizational and time management skills with the ability to manage multiple competing deadlines and priorities.
• Excellent communication skills, both written and verbal.
• Superior customer service and stakeholder engagement skills.
• Strong analytical and problem-solving skills to identify needs, recommend solutions, and adapt to changing requirements.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), event management software and digital platforms.
• Ability to work effectively under pressure, manage urgent or unpredictable assignments, and maintain professionalism in a high-volume environment.

Assets (Nonessential):

• Familiarity with creating event layouts, floor plans, or using CAD-style software for space planning.
• Knowledge of accessibility standards and best practices for inclusive event planning.

To be successful in this role you will be:

• Adaptable
• Diplomatic
• Multi-tasker
• Organized
• Problem solver
• Tactful
• Team player

Closing Date: 09/02/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Candace Ferguson

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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