Events Assistant (Regular Part Time) - copy

Mohawk College; Hamilton; On-site; CAD 23,000 - 28,000; Part time

Job summary

Mohawk College is hiring an Events Assistant in Hamilton to support domestic recruitment teams for planning and delivering events at Fennell campus. The role includes pre-event coordination, on-site execution, and post-event evaluation, with flexibility in scheduling for campus events.

The ideal candidate will have a 1-year certificate in business or event planning and 2 years of post-secondary special events experience, plus a strong commitment to equity, diversity and inclusion and effective

Qualifications

• 1 year certificate in business or event planning.
• 2 years of experience with Special Events at a Post Secondary institution.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

Responsibilities

• Maintaining office supplies and inventory of event materials and promotional items.
• Monitoring the recruitment events email account, responding to routine inquiries, and directing requests to appropriate team members as required.
• Tracking event attendance for planning, evaluation, and follow-up purposes, including maintaining registration lists.
• Maintaining event records and completing data entry related to registrations, attendance tracking, evaluations, and post-event reconciliation, including maintaining and updating event action items.

Skills

Events experience

Communication

Diversity & Inclusion

Education

1 year certificate in business or event planning

Job description

Status: Regular Part Time

Hours: Up to 24 hours/week

Home Campus: Fennell (fully in-person)

Rate of Pay: $17.60 per hour, plus 6% in lieu of vacation

Vacancy Status: 1 vacancy available

Posting Date: September 18th, 2026

Closing Date: September 25th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Manager, Recruitment, the Events Assistant will support the domestic recruitment team in the planning and delivery of recruitment events, including pre-event coordination, on-site execution, and post-event reconciliation and evaluation.

This position requires flexibility in scheduling, as the on-campus days may need to change based on events and recruitment activities.

What You’ll Be Doing

Provides key administrative support to the recruitment team through:

• Maintaining office supplies and inventory of event materials and promotional items.
• Monitoring the recruitment events email account, responding to routine inquiries, and directing requests to appropriate team members as required.
• Tracking event attendance for planning, evaluation, and follow-up purposes, including maintaining registration lists.
• Maintaining event records and completing data entry related to registrations, attendance tracking, evaluations, and post-event reconciliation, including maintaining and updating event action items.

Assist in the planning and execution of campus tours, Open House, Discover Days, and other recruitment initiatives by:

• Supporting event logistics before, during, and after events, including venue preparation, floor plans, set-up and tear-down activities.
• Organizing event materials, supplies, signage, and promotional items to ensure event readiness.
• Connecting with internal departments, external partners, vendors, and event participants to support successful event delivery.
• Providing on-site event support, including attendee registration, wayfinding, troubleshooting, and participant engagement.
• Assisting with the preparation and distribution of recruitment materials, presentations, and event resources.
• Supporting campus tours and recruitment events by creating welcoming and informative experiences for prospective students and their supporters.

As a member of the Registrar’s Office, support for larger college events such as startup and convocation may be required.

Other duties as assigned.

What You’ll Bring To The Role

• 1 year certificate in business or event planning.
• 2 years of experience with Special Events at a Post Secondary institution.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What We Offer

• Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
• Access to professional development opportunities.
• Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• Discounted rate for full-service athletic facility and instructor-led classes.
• Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit https://www.strategicplan.mohawkcollege.ca/