Events Assistant (Regular Part Time)

MOHAWK COLLEGE OF APPLIED ARTS & TECHNOLOGY; Hamilton; Hybrid; CAD 20,000 - 28,000; Part time

Benefits offered by this job

Defined benefit pension plan (CAAT)

Discounted facility rates

Professional development opportunities

Wellness events

Job summary

MOHAWK COLLEGE OF APPLIED ARTS & TECHNOLOGY is seeking an Events Assistant (Regular Part Time) to support the recruitment team in planning, coordinating, and evaluating on-campus recruitment events from pre-event to post-event reconciliation.

The role requires flexibility as on-campus days may change based on events. Hybrid work arrangements are available at Mohawk College, with the Fennell campus as the home location.

Qualifications

• 1 year certificate in business or event planning.
• 2 years of experience with Special Events at a Post Secondary institution.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

Responsibilities

• Supports the domestic recruitment team in the planning and delivery of recruitment events, including pre-event coordination, on-site execution, and post-event reconciliation and evaluation.
• Assist in the planning and execution of campus tours, Open House, Discover Days, and other recruitment initiatives by coordinating logistics, materials, and participant engagement.
• Provide on-site event support including attendee registration, wayfinding, troubleshooting, and distribution of recruitment materials.
• Support larger college events as required by the Registrar's Office.

Education

1 year certificate in business or event planning

2 years of experience with Special Events at a Post Secondary institution

Job description

Events Assistant (Regular Part Time)

Status: Regular Part Time

Hours: Up to 24 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: $17.60 per hour, plus 6% in lieu of vacation

Vacancy Status: 1 vacancy available

Posting Date: August 26th, 2026

Closing Date: September 1st, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Manager, Recruitment, the Events Assistant will support the domestic recruitment team in the planning and delivery of recruitment events, including pre-event coordination, on-site execution, and post-event reconciliation and evaluation.

This position requires flexibility in scheduling, as the on-campus days may need to change based on events and recruitment activities.

What you’ll be doing:

Provides key administrative support to the recruitment team through:

• Maintaining office supplies and inventory of event materials and promotional items.
• Monitoring the recruitment events email account, responding to routine inquiries, and directing requests to appropriate team members as required.
• Tracking event attendance for planning, evaluation, and follow-up purposes, including maintaining registration lists.
• Maintaining event records and completing data entry related to registrations, attendance tracking, evaluations, and post-event reconciliation, including maintaining and updating event action items.

Assist in the planning and execution of campus tours, Open House, Discover Days, and other recruitment initiatives by:

• Supporting event logistics before, during, and after events, including venue preparation, floor plans, set-up and tear-down activities.
• Organizing event materials, supplies, signage, and promotional items to ensure event readiness.
• Connecting with internal departments, external partners, vendors, and event participants to support successful event delivery.
• Providing on-site event support, including attendee registration, wayfinding, troubleshooting, and participant engagement.
• Assisting with the preparation and distribution of recruitment materials, presentations, and event resources.
• Supporting campus tours and recruitment events by creating welcoming and informative experiences for prospective students and their supporters.

As a member of the Registrar's Office, support for larger college events such as startup and convocation may be required.

Other duties as assigned.

What you’ll bring to the role:

• 1 year certificate in business or event planning.
• 2 years of experience with Special Events at a Post Secondary institution.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

• Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
• Access to professional development opportunities.
• Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• Discounted rate for full-service athletic facility and instructor-led classes.
• Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College's commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/