Field Placement Support Officer (Appendix D/Temporary Assignment: September 2026 – September 2027)

MOHAWK COLLEGE OF APPLIED ARTS & TECHNOLOGY; Hamilton; Hybrid; CAD 47,000 - 55,000; Full time

Benefits offered by this job

Defined Benefit pension plan (CAAT)

Discounted rate for athletic facility

Professional development opportunities

Wellness events and activities

Job summary

Mohawk College is seeking a Field Placement Support Officer to manage and coordinate student field placements within the Centre for Experiential Learning, Entrepreneurship & Career Development. You will act as the primary resource for faculty, students, and employers, guiding placement processes and ensuring policy compliance.

The role emphasizes relationship-building with community employers, monitoring placement activities, and maintaining accurate records.

Qualifications

• Two-year diploma in Office Administration or equivalent.
• Minimum 3 years supporting students in post-secondary.
• Experience with databases (Experiential Learning LMS/SIS/LMS).
• Familiarity with contracts, policies, insurance, and health and safety.
• Advanced Microsoft Office (Access, Word, Excel, Outlook, PowerPoint).
• Commitment to human rights, equity, diversity, inclusion, accessibility.
• Ability to communicate with diverse students, staff and communities.

Responsibilities

• Establish contact lists of potential placement employers.
• Actively job develop to create placement opportunities in a high-volume environment.
• Coordinate placement selection between employers and students.
• Monitor placement inboxes and respond promptly to inquiries.
• Provide step-by-step placement guidance to students in class, online and email.
• Post opportunities in the college LMS for students.
• Screen resumes to ensure employer requirements are met.
• Prepare and send placement packages for employer review.
• Track interview progress and placement offers.
• Match students with employers and confirm placement dates.
• Prepare placement confirmation letters.

Skills

Database experience

Microsoft Office

Communication with diverse groups

Equity, diversity, inclusion

Interpersonal skills

Education

Two-year diploma in Office Administration or equivalent

Job description

Field Placement Support Officer (Appendix D/Temporary Assignment: September 2026 – September 2027)

Status: Appendix D/Temporary Assignment (September 2026 – September 2027)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: Payband G (Start Rate: $34.60 per hour, plus 8% in lieu of vacation and benefits)

Vacancy Status: 1 vacancy available

Posting Date: August 20th, 2026

Closing Date: August 26th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Manager of Career and Experiential Learning, the Field Placement Support Officer is the main point of contact regarding field placements within the Centre for Experiential Learning, Entrepreneurship & Career Development.

The incumbent provides administrative support and guidance to faculty, students, and employers related to field placements within the academic department. The incumbent functions as a principal resource for students, faculty and employers to consult with and provide direction regarding field placements, related college policies and procedures.

The incumbent is responsible for maintaining relationships with community stakeholders that ensures the continuance of existing field placement opportunities and elicits new field placement opportunities.

This involves developing and maintaining effective field placement processes and procedures for all programs that the incumbent supports.

What you’ll be doing:

• Establishes contact lists of potential placement employers.
• Actively job develops to create placement opportunities for students in a high-volume, time sensitive environment.
• Contacts employers to confirm specific requirements and availability for student placements.
• Meets regularly with faculty throughout the canvasing process.
• Monitors general field placement email inboxes, responding to faculty, student and employer inquiries promptly.
• Provides field placement information and step-by-step instructions to students in-class, online, and via email throughout the entire placement process.
• Posts placement opportunities for students using the college’s learning management system and experiential learning management system.
• Screens student resumes ensuring requirements are met for employers.
• Prepares and sends student application packages for employer review.
• Tracks student interview progress and placement offers.
• Coordinates placement selection process between employers and students.
• Matches students and employers.
• Confirms all dates relevant to placement with the student and employer.
• Prepares and sends employer and student placement confirmation letters.

Supporting and Tracking Student Field Placements

• Pulls reports to track employer and students' progression throughout the placement process.
• Generates, sends, and tracks placement documentation, acting as a liaison between General Counsel and external employers to revise legal documentation and respond to insurance inquiries.
• Assists students with experiential learning management system, troubleshooting technical errors and ensures students are completing all the required steps in the field placement process.
• Ensures and tracks completion of student insurance forms, following up as required.
• Compiles insurance statistics, as required for compliance reporting.
• Tracks placement completion requirements (including hours and evaluations) and follows up as required.
• Responds promptly and courteously to inquiries from students and employers regarding field placement completion.

Field Placement Administrative Tasks

• Explores efficiencies within the field placement process in collaboration with the Manager.
• Meets with internal field placement stakeholders to ensure all field placement forms and procedures are being followed.
• Responsible for ensuring field placement webpages and online forms are up-to-date. Coordinates the development of new placement web pages in collaboration with Marketing.
• Updates placement forms and revises existing forms and resources.
• Updates and tracks student field placements within the experiential learning system.
• Continually analyzes data and provides updates and recommendations to faculty, Manager and Associate Deans regarding potential issues, such as a shortage of placement or miscommunication with students or employers.
• Implements mitigation strategies as required.

Other duties as assigned.

What you’ll bring to the role:

• 2-year diploma in Office Administration, Business, or equivalent to support the program of study.
• Minimum 3 years of experience supporting students in a post-secondary environment, preferably in an experiential learning/placement capacity.
• Experience working with databases (i.e. Experiential Learning Management Systems, Student Information Systems, Learning Management Systems).
• Familiarity with contract management, policies, process documentation, insurance, and occupational health and safety protocols.
• Excellent knowledge of Microsoft office products is essential, including Access, Word, Excel, Outlook and PowerPoint.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

• Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
• Access to professional development opportunities.
• Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• Discounted rate for full-service athletic facility and instructor-led classes.
• Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/