Coordinator, Accessible Learning & Testing Services

Mohawk College; Hamilton; On-site; CAD 55,000 - 56,000; Full time

Benefits offered by this job

Defined Benefit pension plan (CAAT)

Top-up maternity leave pay 93%

Vacation days + holiday closure

Employee Family Assistance Program

Comprehensive benefits package

Courses at reduced rate for employees

Job summary

Mohawk College is seeking a Coordinator, Accessible Learning Services and Testing Centre to provide administrative coordination across campus sites (Fennell, Stoney Creek, IAHS, Aviation). You will manage staff schedules, testing logistics, and service delivery, using Symplicity Accommodate, Banner, Excel and Outlook to support equitable learning across campuses.

The role requires a 3-year diploma/degree and at least five years coordinating complex administrative processes in a post-secondary

Qualifications

• Minimum five years coordinating complex administrative processes and scheduling in a post-secondary or similar environment.
• Experience using student information systems and scheduling systems to coordinate activities.
• Commitment to equity, diversity, inclusion and accessibility.

Responsibilities

• Coordinate staffing and campus coverage for Accessible Learning Services and Testing Centre.
• Manage testing logistics: invigilators, room allocation, appointments, and accommodations.
• Produce regular operational reports and recommend improvements.
• Maintain records and support planning across campuses.
• Communicate with staff, students, faculty and partners on testing logistics and service access.

Skills

Coordination

Scheduling

Administrative processes

Staff supervision

Cross-campus collaboration

Education

Diploma or degree in Business Administration or related field

Tools

Symplicity Accommodate

RegisterBlast

Accuplacer

Banner

Microsoft Outlook

Teams

Excel

Job description

Status: Full Time

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell (fully on‑site with the occasional opportunity for hybrid work)

Rate of Pay: Payband I (Start Rate: $40.39 per hour)

Vacancy Status: 1 vacancy available

Posting Date: August 21st, 2026

Closing Date: August 27th, 2026 at 7:00pm EST

Preference will be given to qualified employees within the Full Time Support Staff bargaining unit, Appendix D (6 consecutive months in Appendix D status) and RPT employees who have passed probation at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Manager, Equitable Learning, the Coordinator, Accessible Learning and Testing Services provides administrative coordination and operational support for Accessible Learning Services (ALS) and the Testing Centre across multiple campuses, including Fennell, Stoney Creek, Institute for Applied Health Sciences (IAHS), and Aviation. The position supports the effective delivery of student services by coordinating staffing schedules, service coverage, testing operations, departmental workflows, and administrative processes related to academic accommodations, accommodated testing, make‑up testing, pre‑admission testing, Assessment for Success, and external proctoring.

The incumbent coordinates day‑to‑day operational activities to support consistent and efficient service delivery across all campuses. The role serves as a central point of coordination among departmental staff, faculty, students, and campus partners, ensuring operational requirements are met, resources are effectively allocated, and services are delivered in accordance with departmental procedures and service standards. The incumbent monitors service demands, testing volumes, staffing requirements, and operational workflows; identifies scheduling conflicts, service gaps, and emerging operational issues; and recommends or implements appropriate adjustments within established guidelines.

The incumbent maintains operational records, coordinates communications, supports semester start‑up and peak examination planning, and provides departmental data and administrative support to inform operational planning and decision‑making. Utilizing institutional systems including Symplicity Accommodate, RegisterBlast, Accuplacer, Banner, Microsoft Outlook, Teams, and Excel, the Coordinator facilitates the coordination of people, processes, and resources necessary to support accessible, student‑centred service delivery across Accessible Learning Services and the Testing Centre.

What You’ll Be Doing

Coordinate and Organize Departments' Daily, Weekly and Semester Functions

• Coordinate staff scheduling, campus coverage, and service continuity for Accessible Learning Services and the Testing Centre across campuses.
• Maintain calendars and coordinate staffing logistics to support operational needs and semester demands; scheduling recommendations finalized with Manager approval.
• Coordinate Testing Centre administrative operations and testing logistics, including scheduling of invigilators weekly, room allocation, testing appointments, make‑up tests, accommodated testing, external proctoring, pre‑admission testing, Assessment for Success, and peak examination period coordination.
• Coordinate scheduling adjustments and service logistics to address changing operational demands.
• Coordinate administrative processes supporting Accessible Learning Services, including front desk coverage, appointment coordination, service wait time monitoring, semester start‑up planning, campus staffing coordination, and workflow support to maintain continuity of service delivery.
• Provides regular reports as requested around operations at all campuses, including appropriate metrics, observations and recommendations for improvements.
• Gathers supply list for Accessible Learning and Testing Centre to the Manager for finalization and ordering approval.
• Coordinate communication and scheduling between staff, students, faculty, and campus partners regarding testing logistics, accommodation needs, scheduling concerns, service coordination, and procedural inquiries. Provide procedural guidance related to departmental processes and service access.

Departmental Administrative Duties

• Ensure processes and procedures are documented and updated regularly.
• Facilitates data sharing in support of start‑ups, exam periods.
• Ensures shared resources are up‑to‑date and shared with service areas accordingly.
• Processes requests for information/documentation from student files and prepares letters in draft for the Manager’s signature to release the contents of student files for students transferring to other post‑secondary institutions.
• Facilitates student satisfaction with support services via short surveys.

Records Maintenance

• Maintain records, scheduling information, operational tracking, and provide departmental data related to testing volumes, service demand, accommodation usage, staffing schedules, and utilization trends using institutional systems and spreadsheets.

Departmental Planning

• Participate in departmental planning, process improvement initiatives, peak service coordination, and special projects to support operational effectiveness across campuses.

Other duties as assigned.

What You’ll Bring To The Role

• 3-year diploma/degree in Business Administration, Office Administration, Public Administration, Student Affairs, Communications and Logistics or a related field.
• Training or coursework related to accessibility/disability legislation will be an asset.
• Minimum five years of experience coordinating complex administrative processes, scheduling, and service delivery in a post‑secondary, student services, healthcare, accessibility, or similarly complex service environment.
• Experience coordinating multiple competing priorities, staff schedules, calendars, customer service processes, and operational logistics is required.
• Experience utilizing student information systems, scheduling systems, Microsoft Office applications, spreadsheets, and database platforms to coordinate activities, maintain records, and support service delivery is required.
• Experience working in accessibility, testing, student services, or a multi‑campus environment is considered an asset.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What We Offer

• Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• 93% top up of maternity and parental leave pay for 52 weeks.
• Progressive vacation plan starting with 15 vacation days plus annual holiday closure.
• Access to Employee Family Assistance Program including counselling services, financial literacy services, nutrition advice and more.
• Comprehensive benefits package including health, dental, vision, paramedical services (massage therapy, acupuncture, naturopath, psychotherapy and psychology), short‑term and long‑term disability.
• Ability to take courses at a reduced rate for employees and dependents.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others that may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier‑free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/