Event Sales Coordinator - Rogers Centre Ottawa

Encore Canada; Ottawa; On-site; CAD 29,287 - 35,872; Full time

Job summary

Encore Canada is looking for a Sales Coordinator in Ottawa to assist the Event Technology team by selling services for various events, focusing on smaller events under $5K. The role involves sales administration support and maintaining customer relationships.

Ideal candidates should possess a High School diploma, with a BS/BA preferred, along with at least 1 year of sales or event experience. Strong communication skills and technical proficiency are essential.

Qualifications

• Minimum of a High School diploma; a BS/BA is preferred or 1+ years of sales/event experience.
• Prior technology, sales, hospitality, or event planning experience is a plus.
• Technical aptitude and proficiency with computer software and programs.
• Strong written and verbal communication skills.

Responsibilities

• Sell smaller events and maximize revenue for each business.
• Meet client needs through meetings and responding to inquiries.
• Close business deals effectively while adhering to profit guidelines.
• Follow up with clients on billing and service evaluations.
• Ensure accurate CRM updates and effective use of ENCORE tools.

Skills

Sales experience

Customer service

Written communication

Verbal communication

Technical proficiency

Education

High School diploma

BS/BA preferred

Job description

Position Overview

The Sales Coordinator is responsible for assisting the Event Technology team by selling equipment and services for events of all sizes, with a special focus on events under $5K in revenue. They complete sales order entries and other sales-related activities, and provide general sales administration support including order entry, opportunity management, billing, and customer follow-up. The position reports to the Sales Director or Director, Event Technology.

Key Job Responsibilities

Sales Support and Coordination

• Directly sell smaller events such as Banquet Event Order (BEO) bookings, exhibitors, affiliate business, and In-Conjunction-With (ICW) events as determined appropriate by the Manager.
• Maximize revenue and adhere to event profit guidelines for all assigned business.
• Meet client needs through attending client meetings and responding to client concerns, questions, and problems.
• Close business by obtaining commitment to buy while maximizing revenue and adhering to event profit guidelines for all assigned business.
• Handle customers’ requests by phone, online chat, email, and other channels. Follow up with internal and external customers through confirmed order hand-offs.
• Follow up with clients through final billing, thank-you letters, post-event service evaluations, and lead hand-offs.
• Effectively use ENCORE tools and resources to promptly respond to customer requests.
• Ensure CRM is always accurate and up to date.
• Facilitate strong information exchange with aligned venue leadership teams.

Job Qualifications

• Minimum of a High School diploma; a BS/BA is preferred or 1+ years of sales/event experience.
• Prior technology, sales, hospitality, or event planning experience is a plus.
• Technical aptitude and proficiency with computer software and programs.
• Strong written and verbal communication skills.

Competency Group

• Deliver World Class Service
• Hospitality
• Ownership
• Do The Right Thing
• Instills Trust
• Safety Conscious
• Drive Results
• Action Oriented
• See The Big Picture
• Tech Savvy
• Value People
• Communicates Effectively

Hourly Pay Range: $21.26 - $26.04

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review. All hiring decisions include human judgment.

Work Environment

Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio-visual equipment and electrical components and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple hotel locations. Working times will include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by ENCORE based on an individual hotel or a representation of hotels in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.