Event Planning Lead

Techo-Bloc Inc.; Quebec; Hybrid; CAD 85,000 - 110,000; Full time

Benefits offered by this job

Bonus plan

Group insurance

RRSP with employer contribution

Telemedicine & EAP

Leadership development

Ongoing training

Discounts on Techo-Bloc products

Team events

Employee referral program

Job summary

Techo-Bloc is seeking an Event Planning Lead to architect roadshows, loyalty events and trade shows across Canada and the U.S. You will map route, secure venues, negotiate deals and build partnerships that set everyone up for success.

Your role will require managing budgets, timelines and vendor relations, with a focus on proactive, multi-city planning and cross-functional collaboration across Marketing and Content teams.

Qualifications

• 3+ years of experience in event planning, event management, procurement or related field.
• Proven experience with venue sourcing, contract negotiation and vendor management.
• Hands-on experience managing BEOs, supplier agreements, event budgets and invoices.
• Strong project management skills and experience using tools such as Teamwork, Asana, Monday.com or similar platforms.
• Strong organizational skills and ability to manage multiple events, timelines, stakeholders and priorities.
• Excellent negotiation, communication and relationship-building skills.
• Strong written and verbal communication skills in French and English; travel across Canada and the U.S. required.

Responsibilities

• Own annual event strategy and calendar 9–12 months in advance.
• Source venues, negotiate pricing, terms and contracts.
• Manage vendor relationships, RFQs and performance.
• Build and manage event budgets from estimates to final reconciliation.
• Own master event calendar, timelines, dependencies, milestones.
• Coordinate cross-functionally with Marketing, Content, Social, Design.
• Identify risks and develop contingency plans.
• Ensure events are fully planned, contracted, budgeted and handed off.

Skills

Venue sourcing

Contract negotiation

Vendor management

BEOs & budgets

Project management

French & English

Travel readiness

Teamwork

Asana

Monday.com

Tools

Teamwork

Asana

Monday.com

Job description

For more than three decades, Techo-Bloc has been redefining outdoor living. What began as one family's question, "why should creativity be limited to a handful of paver styles?", has grown into a family-owned North American leader in hardscape design and manufacturing, with 36+ patents to its name.

Today, our 850+ employees, 9 production plants, 800+ dealers and 14,000 certified Techo-Pros shape homes and public spaces across the continent. We are proud to be recognized as one of Canada's Best Managed Companies. If you're ambitious, love a challenge and don't quite fit the mold, you'll fit right in.

Job Description

Great events don't start on event day. They start a year earlier, with the right venue, the right partners and a plan that holds up.

As our Event Planning Lead, you're the architect behind Techo-Bloc's roadshows, loyalty events and trade shows across Canada and the U.S. While our execution team brings each event to life on the ground, you work a full season ahead, mapping the route, securing venues, negotiating deals and building the partnerships that set everyone up for success.

What you'll own

• Annual event strategy & roadmap: Build and maintain the event calendar, including markets, event sequence, timelines and venues, 9 to 12 months in advance.
• Venue sourcing & contracts: Research, evaluate and select venues; lead negotiations on pricing, terms, BEOs, attrition, cancellation policies and other contractual requirements.
• Vendor & partner management: Build strong, long-term relationships with venues and key suppliers, lead RFQs and negotiations, and monitor supplier performance.
• Event budgets: Build and manage budgets from initial estimates through final reconciliation, including POs, invoices, forecasting and post-event reporting.
• Master planning: Own the master event calendar, critical timelines, dependencies and key milestones to keep all stakeholders aligned.
• Cross-functional coordination: Bring Marketing, Content, Social, Design and other partners into the planning process early enough for their work to be integrated into the event strategy.
• Risk & contingency planning: Identify potential issues early, develop contingency plans and resolve roadblocks before they impact execution.
• Execution handoff: Ensure every event is fully planned, contracted, budgeted and documented before transitioning it to the execution team.

What the work looks like

Your weeks will vary, but you might:

• Tour venues and assess whether they can deliver the experience and operational requirements for a future roadshow.
• Negotiate an eight-month-out hotel contract and secure better pricing or terms.
• Review event budgets and challenge costs before commitments are made.
• Build the planning timeline for an upcoming multi-city event series.
• Meet with Marketing and Content teams six months ahead to align event objectives, campaigns and deliverables.
• Review supplier performance from the previous season and determine where changes are needed.
• Solve a potential venue or vendor issue months before it becomes an event-day problem.

Qualifications

What you bring

• 3+ years of experience in event planning, event management, procurement, project coordination or a related field.
• Proven experience with venue sourcing, contract negotiation and vendor management.
• Hands-on experience managing BEOs, supplier agreements, event budgets and invoices.
• Strong project management skills and experience using tools such as Teamwork, Asana, Monday.com or similar platforms.
• Strong organizational skills and the ability to manage multiple events, timelines, stakeholders and priorities simultaneously.
• Excellent negotiation, communication and relationship-building skills.
• Strong written and verbal communication skills in French and English. English is essential when traveling and working with partners across the U.S.
• A valid driver's license and passport, with the ability and willingness to travel across Canada and the U.S.

You’ll thrive here if you

• Think months ahead, not just about the next event.
• Get satisfaction from finding the right venue, negotiating the right deal and making the right call early.
• Are comfortable owning budgets, contracts and important decisions.
• Build strong supplier relationships while still knowing when to push for better terms.
• Naturally see potential risks before they become problems.
• Bring structure to complex projects with multiple moving parts.
• Enjoy working cross-functionally and know how to keep people aligned without needing to micromanage.
• Take ownership from strategy through handoff and don't wait for someone else to solve the problem.

Additional Information

What we offer

• Competitive compensation and a bonus plan
• Group insurance, RRSPwith employer contribution, and 24/7 telemedicine and EAP
• Weekly one-on-ones, leadership development and ongoing training
• Discounts on Techo-Bloc products
• Team events and an employee referral program

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