Event Planning Lead

Techo-Bloc; Longueuil; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Bonus plan

Group insurance

RRSP employer contribution

Telemedicine & EAP

Leadership development

Product discounts

Team events

Referral program

Job summary

Techo-Bloc, a North American leader in hardscape design, seeks an experienced events professional to own the annual event strategy and venue sourcing. You will manage budgets, negotiate with venues and suppliers, and coordinate cross-functional teams to deliver multi-city roadshows across Canada and the U.S.

You'll collaborate with Marketing, Content and Sales to align objectives, manage contracts, and ensure flawless execution from planning through handoff to the execution team.

Qualifications

• 3+ years in event planning, event management, procurement or related field.
• Experience with venue sourcing, contract negotiation and vendor management.
• Hands-on with BEOs, supplier agreements, budgets and invoices.
• Strong PM skills; use of tools like Teamwork, Asana or Monday.com.
• Ability to manage multiple events, timelines and stakeholders.
• Excellent negotiation, communication and relationship-building skills.
• Fluency in French and English; travel across Canada/US.
• Strong MS Office skills.
• Valid driver’s license and passport; willing to travel.

Responsibilities

• Own annual event strategy and roadmap; manage long lead times (9–12 months).
• Source venues, negotiate pricing, terms, BEOs and cancellation policies.
• Manage vendor relationships; RFQs, negotiations and performance.
• Budget creation and reconciliation; manage POs, invoices and forecasting.
• Lead master event calendar, timelines and milestones.
• Coordinate cross-functionally with Marketing, Content, Social and Design.
• Identify risks early and develop contingency plans.
• Ensure events are fully planned, contracted and documented before handoff.

Skills

Event planning

Vendor management

Budgeting

Project management

Negotiation

Stakeholder management

French & English

Travel readiness

MS Office

Tools

Teamwork

Asana

Monday.com

Job description

For more than three decades, Techo-Bloc has been redefining outdoor living. What began as one family's question, \"why should creativity be limited to a handful of paver styles?\", has grown into a family-owned North American leader in hardscape design and manufacturing, with 36+ patents to its name.

Today, our 850+ employees, 9 production plants, 800+ dealers and 14,000 certified Techo-Pros shape homes and public spaces across the continent. We are proud to be recognized as one of Canada's Best Managed Companies. If you're ambitious, love a challenge and don't quite fit the mold, you'll fit right in.

Job Description

Great events don't start on event day. They start a year earlier, with the right venue, the right partners and a plan that holds up.

What You'll Own

• Annual event strategy & roadmap: Build and maintain the event calendar, including markets, event sequence, timelines and venues, 9 to 12 months in advance.
• Venue sourcing & contracts: Research, evaluate and select venues; lead negotiations on pricing, terms, BEOs, attrition, cancellation policies and other contractual requirements.
• Vendor & partner management: Build strong, long-term relationships with venues and key suppliers, lead RFQs and negotiations, and monitor supplier performance.
• Event budgets: Build and manage budgets from initial estimates through final reconciliation, including POs, invoices, forecasting and post-event reporting.
• Master planning: Own the master event calendar, critical timelines, dependencies and key milestones to keep all stakeholders aligned.
• Cross-functional coordination: Bring Marketing, Content, Social, Design and other partners into the planning process early enough for their work to be integrated into the event strategy.
• Risk & contingency planning: Identify potential issues early, develop contingency plans and resolve roadblocks before they impact execution.
• Execution handoff: Ensure every event is fully planned, contracted, budgeted and documented before transitioning it to the execution team.

What The Work Looks Like

Your weeks will vary, but you might:

• Tour venues and assess whether they can deliver the experience and operational requirements for a future roadshow.
• Negotiate an eight-month-out hotel contract and secure better pricing or terms.
• Review event budgets and challenge costs before commitments are made.
• Build the planning timeline for an upcoming multi-city event series.
• Meet with Marketing and Content teams six months ahead to align event objectives, campaigns and deliverables.
• Review supplier performance from the previous season and determine where changes are needed.
• Solve a potential venue or vendor issue months before it becomes an event-day problem.

Qualifications

What you bring

• 3+ years of experience in event planning, event management, procurement, project coordination or a related field.
• Proven experience with venue sourcing, contract negotiation and vendor management.
• Hands-on experience managing BEOs, supplier agreements, event budgets and invoices.
• Strong project management skills and experience using tools such as Teamwork, Asana, Monday.com or similar platforms.
• Strong organizational skills and the ability to manage multiple events, timelines, stakeholders and priorities simultaneously.
• Excellent negotiation, communication and relationship-building skills.
• Strong written and verbal communication skills in French and English. English is essential when traveling and working with partners across the U.S.
• Strong Microsoft Office skills.
• A valid driver's license and passport, with the ability and willingness to travel across Canada and the U.S.

You'll thrive here if you

• Think months ahead, not just about the next event.
• Get satisfaction from finding the right venue, negotiating the right deal and making the right call early.
• Are comfortable owning budgets, contracts and important decisions.
• Build strong supplier relationships while still knowing when to push for better terms.
• Naturally see potential risks before they become problems.
• Bring structure to complex projects with multiple moving parts.
• Enjoy working cross-functionally and know how to keep people aligned without needing to micromanage.
• Take ownership from strategy through handoff and don't wait for someone else to solve the problem.

Additional Information

What we offer

• Competitive compensation and a bonus plan
• Group insurance, RRSP with employer contribution, and 24/7 telemedicine and EAP
• Weekly one-on-ones, leadership development and ongoing training
• Discounts on Techo-Bloc products
• Team events and an employee referral program