Communication & Publication Coordinator

McGill Faculty of Medicine and Health Sciences; Sherbrooke; Hybrid; CAD 36,000 - 45,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Pension plan

RRSP/TFSA

Vacation policy

Personal days

Floating holidays

Remote work up to 2 days/week

Job summary

McGill University’s Centre for Research on Children and Families (CRCF) seeks an administrative/support professional to manage communications, events, records, and IT resources. The role includes maintaining the CRCF website, coordinating conferences and meetings, and ensuring efficient information management.

Responsibilities include calendar and room bookings, travel arrangements, expense reimbursements, and liaison with IT support.

Qualifications

• DEP - Documentation and Communications, 2 years minimum.
• Experience coordinating meetings, travel, and administrative logistics.
• Proficiency with MS Office, SharePoint, OneDrive, and records management systems.

Responsibilities

• Maintain CRCF website and social media pages.
• Coordinate CRCF events, travel arrangements, and expense reimbursements.
• Manage digital filing systems (SharePoint, OneDrive, network drives).
• Provide admin support for software, systems, and technology resources.
• Administer CRCF lists and membership records.

Skills

Event coordination

Administrative support

SharePoint

OneDrive

MS Office

Website updates

Expense reimbursements

Education

DEP - Documentation and Communications

Tools

Workday

Job description

Position Summary

Under the direction of the Senior Office Coordinator, the incumbent provides administrative and operational support to the Centre for Research on Children and Families (CRCF), in the Faculty of Arts, including the coordination of communications, organization of events, records, information systems, and technology resources to support the Centre's activities and operations.

Major Duties and Responsibilities

• Maintain and regularly update the CRCF website and Facebook page, ensuring content is accurate, current, and aligned with CRCF activities and communications objectives
• Coordinate the administrative and logistical aspects of CRCF events, including symposiums, conferences, seminars, and meetings; arrange travel accommodations for participants and stakeholders; and process related expense reimbursements in accordance with University policies and procedures.
• Coordinate the organization, maintenance, and consolidation of CRCF's digital filing systems, including SharePoint, OneDrive, and shared network drives, to ensure effective information management, accessibility, and operational efficiency.
• Serve as a resource person for software applications, shared network spaces, electronic records management, user permissions, and related systems and processes.
• Administer the CRCF Listserv and membership records, including maintaining distribution lists, updating member information, distributing communications and documentation, and tracking membership-related data.
• Gather information and provide administrative support for the preparation of annual reports and other Centre publications.
• Coordinate the Centre's calendar, room bookings, research seminars, board meetings, and Annual General Meeting (AGM), ensuring effective scheduling, resource allocation, and logistical support.
• Liaise with technical support personnel to coordinate technology resources, workspace requirements, and the resolution of hardware and software issues.
• Coordinate the procurement, deployment, and inventory management of computer equipment and technology resources, including loaner laptops and related hardware.
• Coordinate physical space allocation and facilities-related requirements to support the effective operation of the Centre.

Other Qualifying Skills and/or Abilities

• Strong organizational, prioritization, and time management skills, with the ability to manage multiple deadlines and competing priorities.
• Excellent written, verbal, and interpersonal communication skills, with a strong client-service orientation.
• Experience coordinating meetings, events, travel arrangements, and administrative logistics.
• Proficiency with Microsoft Office Suite, SharePoint, OneDrive, and electronic records management systems.
• Experience maintaining websites, mailing lists, records, and stakeholder communications.
• Strong attention to detail and ability to maintain accurate documentation, memberships, and reports.
• Ability to provide administrative and technical support related to software, systems, and technology resources.
• Familiarity with Workday and experience processing expense reimbursements is an asset.
• Ability to work independently and collaboratively while exercising sound judgment and initiative.

Compensation and Benefits

Hourly Salary: (MUNACA Level D) $26.18 - $32.46

Hours per Week: 13.5 (Part time)

Position End Date (If applicable): 2027-10-08

Deadline to Apply: 2026-10-23

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Eligibility and Location

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 3 (advanced) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience: DEP - Documentation and Communications 2 Years

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify.

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.