Event coordinator

Hôtel Château Laurier Québec; Quebec; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Assurance maladie

Régime d’assurance de groupe

REER (RRSP)

Assurance soins de longue durée

APRS/ DPSP

Formation payée par l’employeur

Activités sur place et loisirs

Congés payés (volontariat/jours privés

Transports publics subventionnés

Équipes et activités de team-building

Stationnement sur place

Assurance voyage

Programme de bien-être

Job summary

Hôtel Château Laurier Québec cherche un(e) coordonnateur(trice) d’événements pour promouvoir et gérer des conférences, des réunions et des activités spéciales.

Le poste exige au moins 2 à 3 ans d’expérience en organisation d’événements, une excellente communication et une maîtrise des outils MS Office. Travail sur site avec d’intéressants avantages et un environnement dynamique.

Qualifications

• Diplôme collégial ou certificat d’une formation de 1 à 2 ans.
• Expérience de 2 à 3 ans dans l’événementiel.
• Excellentes aptitudes organisationnelles et gestion du temps.
• Bonne maîtrise de MS Office.

Responsibilities

• Promouvoir des services de conférences et d’événements.
• Inspecter et sélectionner des sites.
• Examiner les appels d’offres et négocier les coûts.
• Aider à la sélection de site et veiller aux détails.
• Coordonner et surveiller les activités de conférence et les détails.
• Coordonner les aménagements, la scène, le placement, le stationnement et les systèmes de communication.
• Confirmer et coordonner les intervenants.
• Mettre en œuvre les programmes sociaux, la restauration, le transport et autres services.
• Planifier et superviser le matériel multimédia.
• Planifier l’hébergement et les services de transport.
• Préparer la documentation et les distributions pré/post (itinéraires, évaluations).
• Prévoir les arrangements VIP.
• Organiser les événements sociaux et les programmes invités.
• Gérer la logistique des événements.

Skills

Attention au détail

Orientation client

Excellente communication orale

Excellente communication écrite

Flexibilité

Initiative

Organisation

Esprit d'équipe

Gestion du temps

Capacité multitâche

Ressources

Education

Diplôme collégial ou certificat 1–2 ans

Tools

MS Office

Job description

• Durée de l'emploi: Permanent
• Langue de travail: Français
• Heures de travail: 40 hours per week
• Education:
• Expérience:

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks

• Promote conference and meeting services or special events
• Inspect and select sites
• Review bids and negotiate costs
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Plan for VIP arrangements
• Plan for social events and guest programs
• Manage Event Logistics

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Experience

• 2 years to less than 3 years

Employment terms options

• Flexible hours
• Day

Health benefits

• Health care plan

Financial benefits

• Group insurance benefits
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Long-term care insurance

Other benefits

• Deferred Profit Sharing Plan (DPSP)
• Learning/training paid by employer
• On-site recreation and activities
• Paid time off (volunteering or personal days)
• Subsidised public transportation
• Team building opportunities
• Parking available
• Travel insurance
• Wellness program

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)

Support for newcomers and refugees

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

Support for youths

• Offers on-the-job training tailored to youth

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)