Event Coordinator

Events East; Halifax; On-site; CAD 40,000 - 55,000; Full time

Job summary

Events East is seeking an Event Coordinator for the Halifax Convention Centre and Scotiabank Centre. This full-time position involves planning and executing a variety of events, ensuring excellence in client service and organizational processes. Ideal candidates will have a strong background in event management and customer service, alongside relevant certifications.

Benefits

3 weeks of vacation starting

Sick and personal days

Employee and Family Assistance Program (EFAP) available

Medical & Dental benefits after starting

13 paid holidays or time off for working holidays

Discounted gym membership at Goodlife Fitness

Discounted transit bus pass

Qualifications

• 2 years of experience in event coordination or a comparable role.
• Strong verbal and written communication skills in English.

Responsibilities

• Support all stages of event planning and execution.
• Manage event changes and oversee onsite execution.
• Cultivate positive relationships with partners and clients.

Skills

Time Management

Customer Service

Organizational skills

Event Planning

Project Coordination

Hospitality Experience

Expense Management

Upselling

Education

High school diploma or equivalent

Recognized industry certification in event planning or hospitality

Tools

Google Docs

Job description

At Events East Group we proudly manage and operate the Halifax Convention Centre Scotiabank Centre and Scotiabank Centre Box Office. Our people and our community make us the favoured event destination for our guests. Whether were attracting large delegations or hosting an elite group of athletes for an international competition we are a catalyst for new opportunities and connections between Nova Scotia and the world.

Designed to meet the needs of multiple events Nova Scotias Halifax Convention Centre offers over 120000 square feet of flexible event space in the heart of downtown. The Halifax Convention Centre is part of the Nova Centre a millionsquarefoot mixeduse development that includes a hotel office towers and retail space. It is the largest integrated development project in the provinces history.

The Scotiabank Centre managed by Events East Group is the largest multipurpose facility in Atlantic Canada serving as the regions premier venue for major entertainment and sporting events and the nucleus of major event activity in Nova Scotia. Having hosted the worlds top performers homegrown talent best in class athletes and many performers in between Scotiabank Centre has been a source for community vibrancy and pride for over 45 years. With a seating capacity of more than 10000 and the versatility to accommodate a range of events Scotiabank Centre hosts close to 500000 attendees each year and is home to the Halifax Mooseheads Halifax Thunderbirds Lacrosse and the Royal Nova Scotia International Tattoo.

THE POSITION :

The Halifax Convention Centre and Scotiabank Centre managed by Events East Group is now inviting applications for the position of Event Coordinator with our Event Management team.

Reporting to the Senior Manager Event Operations the Event Coordinator (EC) is a key contributor to the success of meetings conventions and live events at Halifax Convention Centre and Scotiabank Centre.

The Event Coordinator supports both the Event Management Team and our customers through every stage of the event journeyfrom planning and preparation to onsite execution. With a focus on service excellence operational accuracy and strong client relationships the EC plays a handson role in delivering unforgettable event experiences. Key responsibilities include supporting preevent planning maintaining detailed event documentation coordinating event logistics onsite and ensuring adherence to event management standards across both venues.

In addition to supporting event delivery the EC may also be assigned direct management of select meetings and smaller events based upon scope and complexity.

This salaried position operates within both Halifax Convention Centre and Scotiabank Centre.

THE DUTIES AND RESPONSIBILITIES :

Operations :

• Support Event Management Team by :

Participate in effective preevent planning.

• Accurately manage event changes and updates.
• Oversee seamless efficient onsite event execution.
• Lead assigned events independently including :

Smaller meetings and food and beverage events.

• Addon meetings or orders for major conventions conferences and events.
• Internal organizational meetings and events.
• Cultivate positive professional relationships with industry partners suppliers hoteliers and event planners.
• Other duties as assigned.

Administration :

• Support Event Management Team by :

Ensuring the timely and accurate input of event details into event management systems while upholding event management system programming standards.

• Capturing and maintaining clear detailed meeting notes and event change records to support seamless event execution.
• Managing and submitting invoices to customers and proactively monitoring payment receipt.
• Overseeing the collection of proof of event insurance by initiating customer requests following up as needed and tracking documentation to ensure compliance.
• Support continuous improvement by identifying opportunities to enhance event system processes and administrative workflows.

Training & Development :

• Commit to continuous learning by actively engaging in team training professional development and service excellence initiatives.

Health & Safety :

• Report all safety hazards to the direct supervisor as soon as is reasonably possible. Take action to correct the safety hazard if possible and reasonable.
• Report all incidents and near misses to the direct supervisor as soon as is reasonably possible. Participate fully in the incident and near miss investigation procedure.
• Create promote and follow all departmental standards and guidelines job procedures and equipment operation protocols to continuously ensure the safety of oneself team members and clients.
• Wear use and ensure the appropriate use of Personal Protective Equipment (PPE) as required report any issues or violations within the team or onsite to the direct supervisor.
• Report any damaged PPE to the direct supervisor promptly.

THE PERKS AND BENEFITS :

• 3 weeks of vacation starting
• Sick and personal days
• Employee and Family Assistance Program (EFAP) available through Telus Health

Discounts

• Free counselling services
• Resources available for personal life needs
• Medical & Dental benefits through Medavie BlueCross as soon as you start!
• Short Term Illness (STI) and Long Term Disability (LTD)
• Participation in the Province of Nova Scotia Public Service Superannuation Plan
• 13 paid holidays or Time in Lieu for working on the holiday
• Discounted transit bus pass through SmartTrip
• Discounted gym membership at Goodlife Fitness

THE PROFESSIONAL REQUIREMENTS :

Education & Experience :

• High school diploma or equivalent secondary education.

Recognized industry certification in event planning or hospitality is considered an asset.

• 2 years of experience in event coordination meeting management or a comparable customer service or hospitality role.
• Strong verbal and written communication skills in English.

Physical Demands :

• Must be available to work varying shifts including mornings days evenings past midnight weekends and holidays.

Shifts can be up to 12 hours in length.

• This position will frequently operate within Halifax Convention Centre and Scotiabank Centre during live events. The following environmental conditions are present during these times :

Loud noise from events and guests

• A large number of people to navigate through
• Moderate to loud noise levels and regular foot traffic
• Temperaturecontrolled indoor environment.
• Overhead fluorescent lighting.
• Though this position will have administrative duties the majority of time will be spent walking through the building(s) and standing for extended periods of time.

Events East is committed to a workforce that is free of discrimination values diversity and is representative at all job levels of the people we serve. We encourage applications from qualified African Nova Scotians racially visible persons women in nontraditional positions persons with disabilities Indigenous persons and persons from the 2SLGBTQIA community. We encourage applicants to selfidentify.

During the recruitment process applicants have the right to request an accommodation. Any applicant invited to participate in testing or an interview and who requires an accommodation should discuss their needs in confidence with the Recruiter when selected.

TO APPLY : Apply via Career Beacon.

APPLICATION DEADLINE : Applications will be reviewed as they are received until the position is filled.

We thank all applicants for their interest however only those selected for an interview will be contacted.

For further information please visit our website at

A little bit about us

Events East

We manage and operate the Halifax Convention Centre Scotiabank Centre and Ticket Atlantic. Created as part of a government partnership between the Province of Nova Scotia and Halifax Regional Municipality we work in collaboration with them to manage our business in a responsible and transparent manner.

We were established in 2014 through legislation to operate maintain and manage the activities of the Halifax Convention Centre in a manner that will promote and develop economic development tourism and industry in the Province generally and the Municipality.

Effective April 1 2017 our mandate expanded to include the continued management and operations of Scotiabank Centre and Ticket Atlantic formerly under Trade Centre Limited (TCL).

Our facilities and the events we attract are platforms for prosperity. Whether were attracting large delegations or hosting an elite group of athletes for an international competition we are a catalyst for new opportunities and connections between Nova Scotia and the world.

MISSION : WE CONNECT THE WORLD TO NOVA SCOTIA BY CREATING MEMORABLE EVENT EXPERIENCES.

VISION : OUR PEOPLE AND OUR COMMUNITY MAKE US THE FAVOURED EVENT DESTINATION FOR OUR GUESTS.

Required Experience :

Key Skills

Time Management,Marketing,Customer Service,Google Docs,Organizational skills,Expense Management,Hospitality Experience,Upselling,Event Planning,Events Management,Event Marketing,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1

Create a job alert for this search