Event & Conference Coordinator – Flexible Workplace

Saint Mary's University; Halifax; On-site; CAD 48,000 - 59,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Defined Contribution Pension plan

Vacation

Flexible Workplace

Holiday closure

Summer hour schedule

Discounted Employee Transit EPass

Job summary

Saint Mary's University in Halifax is seeking a Conference & Event Coordinator to join Housing & Conference Services. The role covers planning, execution, and on-site support for events, ensuring seamless service delivery through coordination with Facilities, Food Service, Security, and Liquor Services.

The position requires a Business or Tourism Certificate, at least two years of related experience, strong communication and organizational skills, and proficiency with EMS, StarRez, and Microsoft

Qualifications

• Business or Tourism Certificate - 1 year or greater in duration.
• Minimum of two years' related experience.
• High level of communication and organizational skills.
• Experience in office administration and client support.
• Proficient in Microsoft Office / Office 365.
• EMS experience; StarRez is an asset.
• Experience in setup of technical equipment (e.g. LCD projectors).

Responsibilities

• Provides expertise and support to clients and groups through planning, execution and follow-up of events.
• Coordinates events requiring university resources and services; liaises with departments for seamless service delivery.
• Facilitates the acquisition of external resources (AV equipment, decor, etc.).
• Prepares standard contracts and agreements for groups or events.
• Checks function space arrangements and ensures proper setup.
• Manages on-site logistics and responds to client issues.
• Supports student functions and space usage policies.
• Receipts payments, deposits and refunds; reconciles accounts.
• Prepares invoices for services and other providers.

Skills

Communication

Organizational skills

Office administration

Client support

Event coordination

Education

Business or Tourism Certificate

Tools

EMS

StarRez

Microsoft Office

Job description

Saint Mary's University in Halifax is seeking a Conference & Event Coordinator to join Housing & Conference Services. The role covers planning, execution, and on-site support for events, ensuring seamless service delivery through coordination with Facilities, Food Service, Security, and Liquor Services.

The position requires a Business or Tourism Certificate, at least two years of related experience, strong communication and organizational skills, and proficiency with EMS, StarRez, and Microsoft