Event Assistant

Createify Form; Halifax; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading company is seeking an Event Assistant in Halifax to support the planning and execution of events. This role involves coordinating logistics, communicating with vendors, and ensuring a seamless experience for attendees. Ideal candidates are organized, detail-oriented, and enthusiastic about event planning. The position offers a competitive salary, health benefits, and opportunities for professional development.

Benefits

Competitive salary and performance-based bonuses

Health, dental, and vision insurance

Paid time off and holidays

Opportunities for professional development and growth

Creative and collaborative work environment

Qualifications

• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to work flexible hours, including evenings and weekends.

Responsibilities

• Assist with event logistics, including site preparation, guest registration, setup, and teardown.
• Coordinate with internal teams to ensure timely event communication.
• Prepare event-related materials and manage inventory.

Skills

Organizational abilities

Multitasking

Communication

Proficiency in Microsoft Office Suite

Event management software knowledge

Job description

Job Description

Job Title :

Event Assistant

Location :

Halifax, NS

Employment Type :

Full-time

Reports to : Event Manager / Director of Events

The Event Assistant will support the planning, coordination, and execution of events to ensure a seamless and enjoyable experience for all attendees. Working closely with the Event Manager, the Event Assistant will handle logistics, vendor communication, on-site support, and other operational tasks. This role is ideal for someone organized, detail-oriented, and enthusiastic about event planning.

Key Responsibilities

1. Event Coordination : Assist with event logistics, including site preparation, guest registration, setup, and teardown.
2. Communication : Coordinate with internal teams to ensure timely and accurate event-related communication.
3. Administrative Tasks : Prepare event-related materials, manage inventory of supplies, and handle scheduling.
4. Budget Tracking : Assist in monitoring expenses and staying within the event budget.
5. Data Collection and Analysis : Collect attendee feedback and event data to support post-event reports and continuous improvement efforts.
6. On-Site Presence : Be available for the entire duration of the event to ensure smooth operation and quickly resolve any on-the-ground issues.

Skills, Knowledge and Expertise

• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• Ability to work flexible hours, including evenings and weekends, as needed.

Benefits

• Competitive salary and performance-based bonuses.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and growth.
• Creative and collaborative work environment.