Estimating Administrator - Tender & RFQ Specialist

King's Energy Services Ltd; Nisku; On-site; CAD 55,000 - 75,000; Full time

Job summary

Black & McDonald Alberta Utilities is seeking an Estimating Administrator to support our estimating team in Alberta. Reporting to the Lead Estimator, you will manage RFQs, coordinate bid documentation, and communicate with clients and subcontractors to enable accurate and competitive bids.

This in-office role requires strong organization, attention to detail, MS Office proficiency, and the ability to handle multiple tenders and deadlines.

Qualifications

• Minimum 2 years' experience in an administrative role.
• Post-secondary education in Business Administration, Construction Management, Office Administration, or a related field.
• Equivalent experience in estimating, or construction office environment may be considered in place of formal education.

Responsibilities

• Manage tender documentation, including downloading, filing, maintaining, and distributing documents to internal and external stakeholders.
• Track and manage RFQs, prequalification opportunities, estimate checklists, and estimating workflows.
• Coordinate the preparation, submission, and monitoring of prequalification packages and RFP responses.
• Review drawings, specifications, and project scopes; assist with estimator assignments and opportunity tracking.
• Maintain communication with clients, subcontractors, suppliers, and internal stakeholders.
• Ensure compliance with tender requirements, submission deadlines, and procurement protocols.
• Coordinate bid submission packages, including bonding, insurance, approvals, signatures, and supporting documentation.
• Support the estimating team by maintaining current, complete, and accessible bid documents.
• Prepare professional proposals, submission documents, and related correspondence.
• Maintain client and contact databases and support business development activities by identifying new opportunities.
• Provide regular status updates on active opportunities and estimating activities.
• Perform other administrative duties as assigned

Skills

Change Orientation

Communicates Effectively

Continuous Learning

Customer Focus

Accountability

Problem Solving

Teamwork

Diversity & Inclusion

Education

Business Administration degree

Construction/Office Admin training

Tools

MS Office

Construction software

Job description

Black & McDonald Alberta Utilities is seeking an Estimating Administrator to support our estimating team in Alberta. Reporting to the Lead Estimator, you will manage RFQs, coordinate bid documentation, and communicate with clients and subcontractors to enable accurate and competitive bids.

This in-office role requires strong organization, attention to detail, MS Office proficiency, and the ability to handle multiple tenders and deadlines.