Estimating Administrator

PTW Energy Services; Nisku; On-site; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive wages

Benefits plans

Apprenticeship Tuition Program

Job summary

PTW Energy Services in Nisku, AB, is looking for an Estimating Administrator to support the estimating team with RFQ duties and bid management. You will enter RFQs into Salesforce, prepare bid forms, and coordinate prequalification steps with internal departments.

The role requires strong communication, organization, and attention to detail, with experience in administrative support in estimating or construction environments. Local travel not required; on-site role.

Qualifications

• Minimum 3 years' experience in an administrative role (estimating or construction/project experience preferred).
• Outstanding oral and written communication skills to communicate effectively with internal and external stakeholders.
• Enthusiastic, motivated, highly organized and able to perform under pressure in a dynamic environment.
• Strong attention to detail and ability to coordinate priorities.

Responsibilities

• Assist Estimating Manager and estimators in RFQ administrative duties.
• Be the first point of contact for all quote requests.
• Enter all quotation requests into SalesForce.
• Populate and retrieve information for RFQ bid forms.
• Type and format correspondence for quotation letters.
• Electronically file all incoming correspondence related to quotation requests.
• Receive Purchase Orders (POs) and set up contract files electronically.
• Update the quotation ledgers.
• Oversee the prequalification process by coordinating with internal departments to complete it.
• Navigate sites for online uploads and bidding.
• Document control and proposal preparation.
• Other administrative functions as required.

Skills

Communication (oral & written)

Organizational skills

Attention to detail

Collaboration

Initiative

Tools

Microsoft Office (Word, Outlook, Visio, Excel, SharePoint)

Adobe Pro or Bluebeam

Job description

PTW is hiring an Estimating Administratorto join our team in Nisku, AB!

A DAY IN THE LIFE…

• Assist Estimating Manager and estimators in Request for Quote (RFQ) administrative duties.
• Be the first point of contact for all quote requests received.
• Enter all quotation requests into SalesForce.
• Populate and retrieve information for RFQ bid forms.
• Type and format correspondence for quotation letters.
• Electronically file all incoming correspondence related to quotation requests.
• Receive Purchase Orders (PO's) and setup contract files electronically.
• Update the quotation ledgers.
• Oversee the prequalification process by coordinating with internal departments requesting information to complete the prequalification in its entirety.
• Navigate sites for online uploads and bidding.
• Document control and proposal preparation.
• Other administrative functions as required.

EXPERIENCE REQUIREMENTS

• Minimum 3 years' experience in an administrative role (estimating or construction/project experience preferred).
• Outstanding oral and written communication skills to communicate effectively with internal and external stakeholders.
• Enthusiastic, motivated, highly organized and ability to perform effectively under pressure in a dynamic and fast-paced environment.
• Well-developed communication and interpersonal skills.
• Strong attention to detail and ability to work under pressure.
• Must demonstrate collaborative attitude in working with others.
• Exceptional organization and planning skills with the ability to coordinate a variety of priorities.
• Strong work ethic and willingness to take initiative as needed.
• Strong experience with Microsoft Office (Word, Outlook, Visio, Excel and Sharepoint).
• Proficient in Adobe Pro or Bluebeam.
• Willingness to learn and accept feedback.

ADDITIONAL REQUIREMENTS

• Must have own transportation as location is not accessible with public transportation.

Why PTW?

Competitive Wages and benefits plans | PTW Apprenticeship Tuition Program | Quality work | Safety and quality are built into everything we do | Safety Training and PPE provided | Consistent work | Opportunity for advancement | Learning and development | Opportunities to travel, stay local or relocate | Team atmosphere | People-focused company

ADDITIONAL INFO

PTW is a leader in electrical, instrumentation and rigid structures. We have 2,500 talented people proud of the safe and reliable work we perform for our customers every day. PTW is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings must be authorized to work in Canada.

OUR VALUES GROUND US: CARE | EXCELLENCE | PASSION

#SP