Entrepreneurship Program Admin

University of Alberta; Edmonton; Hybrid; CAD 42,000 - 64,000; Full time

Job summary

University of Alberta is seeking an Entrepreneurship Program Admin to run the incubator’s operations, events logistics, and communications. You will manage content creation, founder and program storytelling, social media, and newsletters, while coordinating CRM data and internal communications.

The role blends hands‑on execution with space and stakeholder coordination. Hybrid work at North Campus Edmonton, with a fast‑paced, high‑energy environment.

Qualifications

• Diploma or Bachelor’s degree in Communications, Marketing, Business, or a related field; equivalent hands‑on experience will be considered.
• Demonstrated experience in content creation, including copywriting, social media management, and basic graphic or marketing design.
• Proficiency with video editing and photography, with a portfolio of relevant work being an asset.

Responsibilities

• Plan, produce, and distribute founder, mentor, and program stories across written, visual, and video formats.
• Conduct interviews with founders and mentors to capture narratives that reflect the incubator's impact and community.
• Manage the incubator's social media presence across Instagram, YouTube, and LinkedIn, including content scheduling, engagement, and performance tracking.
• Write and design newsletters, announcements, and marketing copy for internal and external audiences.
• Photograph and film incubator events and milestones; edit and produce final assets for publication.
• Maintain accurate CRM data entry for incubator contacts, events, and communications as directed by the Operations Lead.
• Provide administrative support for mentor onboarding logistics, including scheduling, document preparation, and space setup.
• Collaborate with the Engineering, communication, and marketing teams for all outgoing materials.

Skills

Content creation

Social media management

CRM data entry

Event logistics

Communications

Education

Bachelor’s or Diploma in Communications/Marketing/Business

Tools

Webflow

WordPress

CRM tools

Job description

Job Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in‑person. Work primarily takes place at North Campus, Edmonton.

This position has a term length of one year plus one day from the date of hire.

The Entrepreneurship Program Admin provides hands‑on operational and creative support that keeps the Engineering Incubator running day‑to‑day. This role runs the incubator’s physical space, events logistics, and internal communications infrastructure. It combines content creation and storytelling, producing founder and program stories, managing social media, and executing marketing campaigns, with facilities oversight, space coordination, and administrative functions. The position serves as the operational backbone of the team, ensuring internal stakeholders, co‑op placements, and university partners are well‑supported, while enabling the Program Coordinator and Operations Lead to focus on external relationships, program design, and strategy. This is a hands‑on, execution‑focused role suited to someone who thrives on variety and takes pride in keeping a high‑energy environment organized and running smoothly.

Responsibilities

Storytelling, Marketing & Communications

• Plan, produce, and distribute founder, mentor, and program stories across written, visual, and video formats.
• Conduct interviews with founders and mentors to capture narratives that reflect the incubator's impact and community.
• Manage the incubator's social media presence across Instagram, YouTube, and LinkedIn, including content scheduling, engagement, and performance tracking.
• Write and design newsletters, announcements, and marketing copy for internal and external audiences.
• Photograph and film incubator events and milestones; edit and produce final assets for publication.
• Maintain accurate CRM data entry for incubator contacts, events, and communications as directed by the Operations Lead, ensuring records are current and consistently formatted.
• Provide administrative support for mentor onboarding logistics, including scheduling, document preparation, and space setup, as directed by the Operations Lead.
• Collaborate with the Engineering, communication, and marketing teams for all outgoing materials.

Internal Stakeholder Relations

• Participate in regular roundtables, standups, and check‑ins with incubator staff, university partners, and program stakeholders.
• Coordinate administrative logistics for co‑op student placements, including scheduling, onboarding paperwork, workspace setup, and day‑to‑day onsite support, under the direction of the Operations Lead who holds supervisory responsibility.
• Support cross‑unit coordination with internal innovation centres (eHub, SIC, HIH, and others) on shared event logistics, joint communications, and scheduling as directed by the Operations Lead.

Program Support

• Execute operational logistics for Explorer Program sessions, including digital setup, room preparation, materials distribution, and on‑site facilitation support, working from schedules and plans developed by the Program Coordinator.
• Provide administrative support to the Innovator Program, including maintaining documentation templates, distributing cohort communications prepared by the Program Coordinator, and tracking submission of deliverables.
• Provide hands‑on creative support to founders, including graphic design for pitch materials, website content updates, and visual asset production; does not include strategic marketing or business direction.
• Collect and compile program participation data, attendance records, and feedback forms using standardized tools, and provide organized outputs to the Operations Lead and Program Coordinator for reporting and analysis.

Space Management

• Oversee day‑to‑day management of the incubator's physical space, ensuring it remains functional, stocked, and presentable.
• Manage inventory for kitchenette and office supplies, coordinating restocking as needed.
• Coordinate space bookings and ensure rooms are set up appropriately for each use.
• Lead guest onboarding and screening, ensuring visitors are properly oriented and access protocols are followed.
• Provide first‑line IT support, escalating technical issues to university IT services as needed.
• Plan and execute incubator events end‑to‑end, including logistics, setup, on‑site management, and post‑event wrap‑up.

Qualifications

• Diploma or Bachelor's degree in Communications, Marketing, Business, or a related field; equivalent hands‑on experience will be considered.
• Demonstrated experience in content creation, including copywriting, social media management, and basic graphic or marketing design.
• Proficiency with video editing and photography, with a portfolio of relevant work being an asset.
• Experience with CRM tools and comfort managing contact databases and outreach tracking.
• Strong organizational skills with the ability to manage logistics, inventory, and scheduling across multiple concurrent responsibilities.
• Comfortable working in a fast‑paced, startup‑adjacent environment with a high degree of task variety.
• Familiarity with web development or website management tools (e.g. Webflow, WordPress, Squarespace) is an asset.
• Experience in or exposure to entrepreneurship, startup ecosystems, or innovation programming is an asset.
• Strong interpersonal skills for engaging with founders, mentors, students, and university stakeholders.

Application Instructions

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non‑Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About Us

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross‑section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l’université à postuler.

About The Team

The Faculty of Engineering is one of North America’s top engineering schools, known for innovation, collaboration, and impact. It fosters an exceptional student experience through a holistic approach that combines technical excellence with emotional intelligence. With strong community engagement, interdisciplinary research, and a commitment to societal well‑being, the faculty prepares students to lead in a rapidly evolving, global engineering landscape.